Document Control Specialist I: Electronic Records & Compliance

Tolmar; Windsor (CO); On-site; USD 48,000 - 65,000; Full time

Job summary

The Document Control Specialist I role at Tolmar in Colorado supports the company's quality systems by processing controlled documents and maintaining the Document Control system. This entry-level position requires a high school diploma or GED and 2+ years of administrative experience, with proficiency in Word, Excel, and Access.

On-site work aligns with Tolmar's core values and compliance standards. The role involves issuing batch records, maintaining filing systems, and coordinating document

Qualifications

• High school diploma or GED required.
• Two or more years of experience in an administrative position.

Responsibilities

• Issue batch records and associated documents.
• Navigate Tolmar Network drives for electronic document storage.
• Update databases and tracking systems for batch records and QA notebooks.
• Ensure employee signature cards are scanned and stored securely.
• Maintain electronic and paper file systems per retention schedule.
• Coordinate scanning and filing of documents while upholding retention requirements.
• Perform daily document distribution and maintain document room processes.
• Process electronic document types and provide formatting reviews in the EQMS.
• Assist with revision of department documents.
• Submit supply requests for the document control department.
• Participate in cross-functional meetings to align KPI/processes.
• Escalate discrepancies and ensure clear communication.
• Perform other duties as assigned.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Team collaboration

Professional demeanor

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

The Document Control Specialist I role at Tolmar in Colorado supports the company's quality systems by processing controlled documents and maintaining the Document Control system. This entry-level position requires a high school diploma or GED and 2+ years of administrative experience, with proficiency in Word, Excel, and Access.

On-site work aligns with Tolmar's core values and compliance standards. The role involves issuing batch records, maintaining filing systems, and coordinating document