Document Control Specialist I

Specialty Coating Systems; Indianapolis (IN); On-site; USD 45,000 - 60,000; Full time

Job summary

Specialty Coating Systems in Indianapolis, IN seeks a Documentation Control Specialist I to manage revision control for work instructions and production forms. You will coordinate with Engineering, Operations and Quality to capture data, approve changes, and ensure accurate documentation on the production floor.

Responsibilities include handling eQMS/ERP driven document control, drafting edits when needed, and assisting with translations and deviations.

Qualifications

• High school diploma or GED with 1+ year technical writing experience or equivalent.
• Strong ability to read, write, and follow documented instructions with accuracy.
• Experience with document control in manufacturing or quality settings.
• Proficient in MS Word and Excel; able to manage revision control and templates.

Responsibilities

• Maintain revision control for work instructions, processes, and forms.
• Manage customer drawings and document obsolescence within eQMS/ERP systems.
• Review, approve, and maintain production work instructions and processes.
• Coordinate with Engineering, Operations and Quality for data and changes.
• Assist in deviation processes and change requests on production docs.
• Coordinate document approvals and translations of global documents.

Skills

Documentation control

Technical writing

Quality systems

eQMS

ERP system

Microsoft Word

Microsoft Excel

Communication

Attention to detail

Education

High school diploma or GED

Technical writing experience

Tools

eQMS

ERP system

MS Word/Excel

Job description

The Documentation Control Specialist I is responsible for all duties associated with document and record management of work instructions, production processes and forms.This position will be primarily responsible for updating changes in existing work instructions, production processes, and forms.The position may also create new forms, instructions or process documentation.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Maintain revision control with work instructions, work processes, and forms on the production floor, electronic quality management system (eQMS), and ERP system.
• Manage customer drawing files, including revision control and obsolescence.
• Responsible for reviewing, approving and maintaining production work instructions, work processes and forms.
• Gathers information, drawings, and technical data from Engineering, Operations and the Quality team.
• Assists in the Deviation Process in accordance to Global Work Instruction 400-0090.
• Collaborate with production employees, engineers and production supervisors on change requests for work processes.
• Oversees controlled-copy distributions of work instructions and documents within the eQMS.
• Adheres to plant and corporate safety policies.

ADDITIONAL FUNCTIONS AND RESPONSIBILITIES:

• May be responsible for authoring document edits and changes.
• Assists engineers with special projects as assigned.
• May assist in other areas or perform other duties as required by fluctuating business needs.
• Updates and maintains global documents, such as quality manuals and risk logs.Assist coating centers with adopting global document templates.
• Oversees and coordinates document approvals within the EQMS.
• Assist with eQMS activities and maintenance, such as document property audits, document reviews, and other functions.Coordinate document translations of global documents, ensuring that translations align with the base English document.
• May be asked to assist with contract review as needed

EDUCATION, CERTIFICATES, LICENSES, REGISTRATIONS AND/OR EXPERIENCE:

High school diploma or general education degree (GED); and one or more years of technical writing experience and/or training; or equivalent combination of training and experience.

BASIC SKILLS:

• Possesses well-developed communication, organizational and interpersonal skills.
• Ability to read, write and follow written or verbal instructions.
• Ability to speak, read and write fluent English.Possesses proven ability to write with proper punctuation, grammar, and spelling.
• Ability to write work instructions, work processes and forms for publication that conform to prescribed style and format.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions and translate them into an interpretable work instruction for the production floor.
• Has competent knowledge of tools and techniques for document control/technical writing.
• Ability to interact closely with many departments to support customer focus and efficient operations.
• Is well-organized and detail oriented.
• Ability to interact professionally with all employees.
• Self-motivated and able to work with little direct supervision.
• Intermediate user level with Microsoft Word and Excel products.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.