Document Control Specialist

Actalent; Ventura (CA); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

Health Savings Account (HSA)

Transportation benefits

Paid Time Off (PTO)

Job summary

Actalent is seeking a Document Control Specialist to manage controlled documents within a regulated quality system in Ventura, CA. The role focuses on accuracy, timely approvals, and adherence to ISO/FDA standards, supporting audit readiness and cross-functional teams.

The position handles full document lifecycle management, version control, and archival, while ensuring current, approved documents are accessible at use points.

Qualifications

• High school diploma or GED required.
• Some college preferred.

Responsibilities

• Manage the full document lifecycle: creation, review, approval, revision, distribution, and archival.
• Maintain document formatting, numbering, version control, and naming standards.
• Ensure only current, approved documents are available at points of use.
• Coordinate document change requests and track approval workflows.
• Track revision histories, effective dates, and document status.
• Remove obsolete documents and maintain archives per retention requirements.
• Maintain traceability between documents, records, and change controls.
• Manage quality records such as training records, batch records, DHRs, and DMRs as applicable.
• Support internal and external audits by retrieving and organizing documentation.
• Monitor document control metrics and support management review.
• Provide guidance and training to document authors and employees on document control processes.
• Maintain confidentiality and data integrity of sensitive information.
• Provide administrative support to Quality leadership as needed.

Skills

Document control

Change control

Quality assurance

Audit readiness

Attention to detail

MS Word

Excel

Outlook

Document management systems

Written & verbal communication

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Job Description The Document Control Specialist is responsible for managing controlled documents within a regulated quality system. This role ensures documents are accurate, current, properly approved, and compliant with applicable quality and regulatory standards. The position works closely with Quality Assurance and cross-functional teams to support audit readiness and effective document control processes.

Job Title: Document Control Specialist

Job Description The Document Control Specialist is responsible for managing controlled documents within a regulated quality system. This role ensures documents are accurate, current, properly approved, and compliant with applicable quality and regulatory standards. The position works closely with Quality Assurance and cross-functional teams to support audit readiness and effective document control processes.

Responsibilities

• Manage the full document lifecycle: creation, review, approval, revision, distribution, and archival.
• Maintain document formatting, numbering, version control, and naming standards.
• Ensure only current, approved documents are available at points of use.
• Coordinate document change requests and track approval workflows.
• Track revision histories, effective dates, and document status.
• Remove obsolete documents and maintain archives per retention requirements.
• Maintain traceability between documents, records, and change controls.
• Manage quality records such as training records, batch records, DHRs, and DMRs as applicable.
• Support internal and external audits by retrieving and organizing documentation.
• Monitor document control metrics and support management review.
• Provide guidance and training to document authors and employees on document control processes.
• Maintain confidentiality and data integrity of sensitive information.
• Provide administrative support to Quality leadership as needed.

Essential Skills

• Proficiency in document control, change control, and quality assurance.
• Experience with device history records and audit processes.
• High school diploma or GED required; some college preferred.
• 13 years of experience in document control or a regulated environment.
• Strong understanding of document control, change management, and records retention.
• Working knowledge of ISO and FDA quality system requirements preferred.

Additional Skills & Qualifications

• High attention to detail with strong organizational and time-management skills.
• Ability to manage multiple documents and priorities in a fast-paced environment.
• Proficient in Microsoft Word, Excel, Outlook, and document management systems.
• Strong written and verbal communication skills.
• Ability to learn new software and systems.

Work Environment

This is an office-based role with some interaction with manufacturing or warehouse areas. It requires regular use of computers and standard office equipment. The ability to sit, stand, walk, and lift up to approximately 35 lbs as needed is required.

Job Type & Location

This is a Contract to Hire position based out of Ventura, CA.

Pay And Benefits

The pay range for this position is $26.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Ventura, CA.

Application Deadline

This position is anticipated to close on Nov 13, 2026.

Workplace Type

This is a fully onsite position in Ventura,CA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.