Document Control Specialist

Hill International Inc; Seattle (WA); On-site; USD 93,000 - 128,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Employer Paid Life Insurance

Disability Insurance

401K Retirement Plan

Tuition Reimbursement

Job summary

Hill International in Seattle, Washington is seeking a Document Control Specialist to manage project and administrative documents, maintain version history, and ensure timely distribution to teams and clients. Ideal candidates have 5+ years of experience, a bachelor’s or associate degree, strong MS Office skills, and solid records management. Salary ranges from $93,000 to $128,000 with comprehensive benefits.

Qualifications

• Bachelor's or 2 years Associate's degree preferred.
• 5+ years of experience.
• Strong understanding of document control principles, versioning, and records management.
• Proficiency with document management systems and Microsoft Office.
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast paced environment.

Responsibilities

• Maintain, organize, store and retrieve project and administrative documents.
• Assist with file migrations and audits, and perform administrative tasks as needed.
• Maintain accurate version control, revision history, and document status.
• Ensure timely and accurate distribution of documents to internal teams and external stakeholders.
• Monitor document compliance with contractual, regulatory, and quality requirements.
• Coordinate with project teams, consultants, and clients to ensure document requirements are clearly understood and met.
• Respond to document-related inquiries and resolve discrepancies.
• Support onboarding and training of project staff on document control processes.

Skills

Document Control

Version Control

Records Management

MS Office

Document Management Systems

Education

Bachelor's or Associate's degree

Tools

Document management systems

Job description

Hill International is seeking a Document Control Specialist in Seattle, Washington

• Responsible for maintenance, organization, storage and retrieval of project and administrative documents.
• Assist with file migrations and audits, and perform administrative tasks as needed.
• Maintain accurate version control, revision history, and document status.
• Ensure timely and accurate distribution of documents to internal teams and external stakeholders.
• Monitor document compliance with contractual, regulatory, and quality requirements.
• Coordinate with project teams, consultants, and clients to ensure document requirements are clearly understood and met.
• Respond to document-related inquiries and resolve discrepancies.
• Support onboarding and training of project staff on document control processes.

• Bachelor's or 2 years Associate's degree preferred.
• 5 + years of experience.
• Strong understanding of document control principles, versioning, and records management.
• Proficiency with document management systems and Microsoft Office (Excel, Word, Outlook).
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast paced environment.

The salary range for this position is $93,000 - $128,000. The offered salary will be based on the applicants qualifications, education, experience and work location.

Depending upon your employment status, Hill's comprehensive benefits may include: Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

Hill International is an Equal Opportunity Employer/Veteran/Disabled