Document Control Specialist

The Goodkind Co; Round Rock (TX); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

11 Paid Holidays

PTO

401K

Job summary

Goodkind is seeking a detail-oriented Document Control Specialist to manage revision control for SOPs, WIs, and Forms within the QMS. You will ensure current, approved revisions are available and coordinate with Change Control for timely releases.

The role requires GMP knowledge, experience with eQMS/EDMS, and strong attention to detail. This position reports to the Quality Assurance Supervisor and supports QA batch kit reviews and audits, maintaining accurate logs and ensuring regulatory

Qualifications

• Bachelor’s degree in Life Sciences, Technical Writing, Business, or related field (or equivalent experience)
• 3+ years of experience in document control within a regulated industry (pharma, biotech, medical device, cosmetics or food manufacturing)
• Knowledge of GMP and documentation standards
• Experience with document management systems (eQMS/EDMS)
• Proficiency in Google Suite (Google Docs, Sheets, Slides)

Responsibilities

• Manage document revision control: versioning, numbering, issuance, lifecycle management of controlled documents
• Ensure current, approved revisions of SOPs, WIs, and Forms are available for use
• Coordinate review, approval, and release of revised documents through change control processes
• Maintain revision history logs and audit trails in Google Suite/eQMS
• Support change control activities to align with approved changes
• Archive obsolete documents and enforce retention and retrieval procedures
• Support validation documentation updates impacted by process or system changes
• Assist with audits by retrieving controlled documents and batch records
• Generate and track metrics related to document revisions and batch kit review status
• Perform additional duties as assigned

Skills

GMP knowledge

Document control

Cross-functional collaboration

Strong communication

Education

Bachelor's degree in Life Sciences/related field

Tools

Google Suite

Job description

Overview

Reporting to the Quality Assurance Supervisor, the Document Control Specialist is responsible for managing controlled document revision processes and supporting QA batch kit review activities within the Quality Management System (QMS). This role ensures all documentation is accurate, properly revised, compliant with regulatory requirements, and that batch records are complete and ready for QA disposition.

About Us

Founded in 2010 and based in the Austin area, Goodkind is a leading manufacturer of clean and green personal care and beauty products. Goodkind specializes in natural deodorant, skincare, and facial care products. The company has a wealth of experience in the formulation of these products and can develop according to a variety of guidelines from consumer organizations such as Ecocert to EWG, to retailers such as Credo or Sephora.

Goodkind is a certified B Corporation. As such, we balance purpose and profit, considering the impact of decisions across associates, customers, suppliers, community, and the environment. Goodkind believes by following this central multi-stakeholder approach, we are creating optimal value for each stakeholder while leaving the world a better place.

What You’ll Do

• Manage document revision control, including versioning, numbering, issuance, and lifecycle management of controlled documents
• Ensure only current, approved revisions of SOPs, Work Instructions (WIs), and Forms (FMs) are available for use
• Coordinate review, approval, and release of revised documents through established change control processes
• Maintain accurate revision history logs and audit trails within google suites/eQMS systems
• Support Change Control activities to ensure proper documentation updates and alignment with approved changes
• Archive obsolete documents and enforce document retention and retrieval procedures
• Support updates to validation documentation impacted by process or system changes
• Assist with internal and external audits by retrieving controlled documents and batch records
• Generate and track metrics related to document revisions and batch kit review status
• Perform additional duties as assigned.

What We Require

• Bachelor’s degree in Life Sciences, Technical Writing, Business, or related field (or equivalent experience)
• 3+ years of experience in document control within a regulated industry (pharma, biotech, medical device, cosmetics or food manufacturing,)
• Knowledge of Good Manufacturing Practices (GMP) and documentation standards
• Experience with document management systems (e.g., eQMS, EDMS)
• Strong attention to detail and organizational skills
• Proficiency in google suit (Google Docs, Google Sheets, Google Slides)

Preferred Qualitifications

• Experience with electronic Quality Management Systems (eQMS)
• Familiarity with regulatory standards from the U.S. Food and Drug Administration and International Organization for Standardization
• Experience supporting audits and inspections

Key Skills and Competency

• Strong understanding of GMP and regulatory requirements
• Document accuracy and compliance mindset
• Strong written and verbal communication skills
• Strong organizational and time management skills
• Attention to detail and consistency
• Ability to manage multiple documents and deadlines
• Effective communication and cross-functional collaboration
• Understanding of data integrity and traceability principles
• Adaptability in a fast-paced, regulated environment

Benefits

• 11 Paid Holidays
• PTO
• 401K