Document Control Specialist

Virginia Transformer Corp; Roanoke (VA); On-site; USD 40,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Disability insurance

Tuition assistance

Job summary

An established industry player is seeking a meticulous Document Control Specialist to join their dynamic Contracts team. This role is pivotal in managing and organizing contract documentation, ensuring compliance and accuracy throughout project lifecycles. You will collaborate with various departments, enhancing your professional growth while contributing to the reliability of the electric grid. If you have a passion for detail and a drive to support critical operations, this opportunity in a rapidly growing sector is perfect for you.

Qualifications

• 2+ years of experience in document control or contracts administration.
• Familiarity with contract management systems and attention to detail.

Responsibilities

• Maintain and organize all customer contract documentation.
• Ensure proper version control and support audits and reviews.

Skills

Detail-oriented

Organizational Skills

Contract Management

Communication Skills

Time Management

Education

Associate's Degree in Business Administration

Paralegal Studies

Tools

Microsoft Office Suite

SharePoint

Document Management Systems

Job description

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Direct message the job poster from Virginia Transformer Corp

Former US Secretary of Energy, Jennifer Granholm said, “With what Virginia Transformer is doing, they are at the center of how we’re going to build out the backbone of our clean energy future.”

Virginia Transformer and Georgia Transformer Corp., is “the engineering firm that makes transformers.”

We are the largest US-owned manufacturer of electric transformers in North America and have been helping to secure the reliability and resilience of our country’s electric grid for more than 50 years.

We produce power transformers for any conceivable application – GSU, substations, auto-transformers, grounding transformers, drive duty, rectifier, exciter, voltage regulator, and other.

The company is experiencing steady and sustained growth and serves every part of US industry from its five state-of-the-art North American facilities. We are actively looking for individuals who want to be part of a high-growth company and who want to share in the pride we have in ensuring American manufacturing continues to flourish. Without reliable power, manufacturing cannot operate. That is where we – and you – come in. Join us.

Job Title: Document Control Specialist – Contracts

Reports To: Contracts Manager

Employment Type: Full-Time | On-Site

About Virginia Transformer

Virginia Transformer is the largest U.S.-based manufacturer of custom-designed power transformers, serving utility, renewable energy, industrial, and commercial markets. With a strong commitment to quality, customer service, and operational excellence, we are an essential part of powering the future.

Position Overview

We are seeking a highly organized and detail-driven Document Control Specialist to join our Contracts team. In this role, you will be responsible for managing, organizing, and maintaining contract documentation throughout the lifecycle of our projects. You will work closely with Contracts Administrators, Sales, Project Management, and Legal to ensure that all contract-related documents are properly recorded, controlled, and accessible.

This is a critical support role that ensures accuracy, compliance, and timely handling of customer contracts, amendments, and associated records.

Key Responsibilities

• Maintain and organize all customer contract documentation, including contracts, amendments, correspondence, purchase orders, and certificates.
• Ensure proper version control, tracking, and archiving of all contractual documents using the company’s document management systems.
• Support Contracts Administrators by preparing document packages, compiling required forms, and ensuring document completeness and compliance before submissions.
• Track contract execution status and follow up on outstanding documents and approvals.
• Coordinate document transmittals to customers, internal stakeholders, and external parties as required.
• Assist in contract review processes by maintaining accurate logs, summaries, and checklists.
• Collaborate with Legal and Project Management teams to ensure contractual obligations are captured and documented correctly.
• Support audits, reviews, and reporting by providing accurate and up-to-date contract documentation as needed.
• Maintain confidentiality and ensure secure handling of sensitive contract information.
• Recommend improvements to document control processes to enhance accuracy and efficiency.

Qualifications

• Associate's Degree in Business Administration, Paralegal Studies, or a related field preferred.
• 2+ years of experience in document control, contracts administration, legal support, or a similar role.
• Strong attention to detail and excellent organizational skills.
• Familiarity with contract management systems, SharePoint, or similar platforms.
• Proficiency in Microsoft Office Suite (especially Word, Excel, and Outlook).
• Ability to manage multiple priorities, work independently, and meet deadlines.
• Strong interpersonal and communication skills for working across departments.
• Experience with contract lifecycle management (CLM) processes is a plus.
• Knowledge of commercial contract terms and standard documentation practices preferred.

Why Join Virginia Transformer

• Competitive salary and benefits package.
• Opportunity to work in a fast-growing, mission-critical industry.
• Exposure to a wide range of customer contracts and industries.
• Professional growth opportunities within a supportive team environment.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Legal

• Industries

  Manufacturing, Electrical Equipment Manufacturing, and Electric Lighting Equipment Manufacturing

Referrals increase your chances of interviewing at Virginia Transformer Corp by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

Tuition assistance

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