Document Control Specialist

Sciton; Palo Alto (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Sciton is seeking a Document Control Specialist to manage critical records, ensure data accuracy, and uphold quality standards across manufacturing and engineering functions. The role supports ECOs, BOMs, PLM/ERP workflows, and site audits.

You will collaborate with process engineers, quality, and operations on documentation, tooling checks, and continuous improvement efforts while maintaining strict regulatory compliance and on‑time deliverables.

Qualifications

• 5+ years of document control experience.
• Familiarity with regulatory standards in manufacturing.
• Experience with ECOs, BOMs, and PLM/ERP systems.
• Strong organizational and documentation skills.
• Willingness to work on the shop floor when needed.

Responsibilities

• Create and revise part numbers to support manufacturing and engineering needs.
• Organize and process ECOs, ensuring timely and accurate implementation.
• Create, review, and modify Bills of Materials (BOMs).
• Manage documents and the document control system for compliance.
• Review documents for regulatory and internal policy adherence.
• Collaborate with cross-functional stakeholders on document control matters.
• Support manufacturing engineers on the shop floor with documentation and validation.
• Participate in lean manufacturing initiatives and continuous improvement.
• Assist with production setup, tooling checks, and quality inspections as needed.
• Understand workflows and process controls to provide relevant documentation.

Skills

Document control

Regulatory compliance

Cross-functional communication

Attention to detail

Shop floor support

Tools

CSI Cloud Suite Industrial

Job description

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Document Control Specialist

Job Summary:

The Document Control Specialist will manage and maintain critical records, ensuring their accuracy, consistency, quality, and compliance with established guidelines. In addition to traditional document control duties, this role will occasionally assist the manufacturing engineering team with hands‑on support related to production processes, troubleshooting, and process improvement initiatives. The ideal candidate has 5+ years of experience in document control, familiarity with regulatory standards, and some practical manufacturing engineering experience or aptitude.

In this role, you will engage in the following:

• Create and revise part numbers to support manufacturing and engineering needs.


• Organize and process Engineering Change Orders (ECOs), ensuring timely and accurate implementation.


• Create, review, and modify Bills of Materials (BOMs), maintaining alignment with manufacturing and engineering requirements.


• Manage and maintain critical documents, records, and the document control system to ensure completeness and compliance.


• Review documents for adherence to regulatory standards, internal policies, and procedures.


• Identify and report discrepancies or irregularities in documents, data, or systems and coordinate resolution.


• Develop and maintain effective communication with cross-functional stakeholders on document control and manufacturing engineering matters.


• Assist manufacturing engineers on the shop floor with:


• Supporting process documentation and validation.


• Participating in troubleshooting manufacturing issues and implementing corrective actions.


• Supporting continuous improvement initiatives, including lean manufacturing activities.


• Helping with production setup, tooling checks, and quality inspections as needed.


• Understand manufacturing workflows, equipment, and process controls to provide relevant documentation and engineering support.


• Minimum 5 years of experience in document control, preferably in a regulated manufacturing or engineering environment.


• Basic to intermediate hands‑on experience or familiarity with manufacturing engineering principles, processes, and shop floor operations.


• Experience working with Engineering Change Orders, BOM management, and PLM or ERP systems (CSI Cloud Suite Industrial experience is a plus).


• Proficient with document management software and systems.


• Excellent communication, organization, and problem‑solving skills.


• High attention to detail and ability to follow strict procedures.


• Familiarity with quality assurance, regulatory standards, and manufacturing best practices.


• Ability and willingness to occasionally work on the manufacturing floor to support engineers and production teams.

About Sciton

Sciton is an industry leader and manufacturer of medical aesthetic lasers and light source technologies. With a vision to improve people's lives, our top‑tier devices are built to order with integrity by pioneering, customer‑focused, and results‑driven individuals.

At the heart of it, innovation is a fundamental cornerstone of our culture. We strongly believe that new ideas can come from anyone, anywhere, at any time and embrace an open‑door culture that welcomes and fosters individuals who are creative, driven, passionate, and willing to take the lead with us. Join us for an opportunity to grow and make an impact.

Life at Sciton

At Sciton, people matter. We are more than a company; we are a family, which is why we give all our employees:

• The support, recognition, and room to grow their careers within Sciton.


• Empowerment to develop their creative genius and encouragement to be lifelong learners.


• Incentives for creativity and innovation across the organization.