Document Control Specialist (Monday-Friday 8AM - 5PM)

nLIGHT, Inc.; Camas (WA); On-site; USD 68,880,000 - 88,166,000; Full time

Benefits offered by this job

Vacation and sick leave

Health benefits

401(k) with company match

Employee stock purchase plan

Paid holidays

Tuition assistance

Life & AD&D insurance

Job summary

nLIGHT, Inc. is seeking a Document Control Specialist to manage controlled documentation and change control processes across engineering, manufacturing, and operations in a fast-paced environment.

The role supports the Quality Management System and works with SharePoint, PDM, and D365 to ensure audit-ready documentation and timely release of updates.

Qualifications

• 2+ years of document control or records management experience.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Working knowledge of SharePoint, PDM, and D365.
• Effective communication, both verbal and written.
• Meticulous, attention to detail, and problem solving.
• Ability to multitask, prioritize, manage time, and meet deadlines in a fast-paced environment.
• Self-driven and motivated to work with minimal supervision.

Responsibilities

• Administers the process of documented information management.
• Maintains the document storage and workflows in SharePoint, PDM, and D365.
• Coordinates document change requests from stakeholders and tracks approvals.
• Ensures revision histories remain accurate and aligned with requirements.
• Releases approved documents for implementation.
• Maintains and improves quality management system documents.
• Develops and improves work instructions relating to document control.
• Supports stakeholders in document control matters.
• Troubleshoots issues and resolves document control concerns.
• Activates items, maintains BOMs and routings, and manages approvals.

Skills

Document control

MS Office

SharePoint

PDM

D365

Communication

Attention to detail

Multitasking

Self-motivated

Tools

SharePoint

PDM

D365

Job description

At nLIGHT, we are constantly on the cutting-edge of laser technology in a massively growing market. We are a leading provider of high-power semiconductors and fiber lasers for industrial, microfabrication, and aerospace & defense applications, to name a few. Our lasers are changing not only the way things are made, but also changing the things that can be made.

Headquartered in Camas, Washington, nLIGHT is a publicly listed company (NASDAQ: LASR).

The Document Control Specialist supports nLIGHT's commitment to quality, compliance, and operational excellence. This role administers controlled documentation, coordinates change control processes and supports alignment with the Quality Management System (QMS) across multiple sites. The Document Control Specialist works closely with stakeholders across engineering, manufacturing, and operations to maintain accurate, accessible, and audit-ready documentation that supports fast-paced production and continuous improvement throughout the organization.

Responsibilities:

Document Control Management

• Administers the process of documented information management.
• Maintains the document storage and workflows in SharePoint, PDM, and D365.
• Coordinates document change requests from stakeholders and maintains timely follow through from submission to approval.
• Ensures document owners, approvers, and revision histories remain accurate, current, and aligned with organizational requirements.
• Promptly releases the approved documents for implementation.
• Retains the records of document control activities.
• Maintains and improves the quality management system documents.
• Develops and improves work instructions relating to document control.
• Provides support to stakeholders in document control matters.
• Troubleshoots issues relating to document control and works closely with stakeholders to resolve the issues.
• Performs item activation, maintains BOMS updates and Routings, manages the approval, and ensures follow-on activities are implemented
• Fulfills the documentation quality and delivery metrics.
• Identifies and proposes opportunities for continuous improvement within document control and change management workflows.

Change Control Management

• Facilitates engineering change orders through reviews, approvals, and release to ensure timely implementation of changes.
• Ensures the accuracy and updates of change owners and approvers list.
• Assesses impact of changes and facilitate conversations with stakeholders for effective change implementation.
• Performs follow-on tasks after change approval to ensure all impacted documentation, systems, and locations are updated.
• Manage the process of phase out and obsolescence of parts to assist in reducing obsolete stocks to minimum levels.
• Identifies and proposes continuous improvement relating to change control.
• Fulfills the change assessment quality and delivery metrics.

Tasks relevant to Quality Management System

• Maintains and improves the Quality Management System documents
• Manages the registry, stakeholders' requests, and safekeeping of standards
• Coordinates corrective actions and preventive actions.
• Assists in QMS audits.
• Assists in compliance documentation
• Provides support for continuous improvement projects.

Qualifications:

• 2+ years of experience with document control or records management.
• Must be proficient in Microsoft Office (Excel, Work, and Outlook).
• Working knowledge of SharePoint, PDM, and D365.
• Effective communication, both verbal and written.
• Meticulous, attention to detail, and ability to solve problems.
• Ability to multitask, prioritize, manage time, and meet deadlines in a fast-paced environment.
• Must be flexible and able to adjust to changing priorities and responsibilities.
• Self-driven and motivated to work effectively and minimal supervision.
• Effective interpersonal skills working in team environment and interface at all levels of the organization.

nLIGHT is proud to offer comprehensive COMPENSATION AND BENEFITS:

Paylevel is based on qualifications:

• Document Control Specialist: $24.00 to $31.00 per hour

Other Compensation and Benefits

• Target Cash Bonus with potential payout of up to 2% of earned wages
• 120 hours of paid Vacation per year, plus paid Sick Leave and 10 paid Holidays
• Eligible for health benefits on the 1st day of the month after your start date
• Medical, Dental and Vision Benefits, including prescription and orthodontia with employee-paid premiums as low as $40.00 per pay period
• Company paid Short-Term and Long-Term Disability, and Life & AD&D Insurance
• Employee Assistance Program
• Aflac Supplemental Insurance
• Flexible Spending and Health Savings Accounts
• Employee Stock Purchase Plan
• 401(k) with company match and immediate vesting
• Jury Duty and Bereavement Leave Pay
• Tuition Assistance
• Pet Insurance

nLIGHT is subject to US Export Control regulations. To qualify for this position, you must be a US Person (that is, a US citizen, lawful permanent resident, or protected individual granted asylum or refugee status).

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or age. For more information about our commitment to equal employment opportunity, please see this government poster:Know Your Rights: Workplace Discrimination is Illegal. If you are an individual with a disability and need a reasonable accommodation in the application or hiring process, please contact Human Resources at [phone] or [email protected].

E-Verify Participation:

nLIGHT participates in the E-Verify program. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization.

For more information, please review the following notices:

• E-Verify Participation Poster
• Right to Work Poster