Document Control Specialist (Babylon (Long Island))

Jacobs Engineering Group Inc.; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

Join a forward-thinking company that is dedicated to solving critical global challenges. As a key member of the Program Document Management Team, you will play a vital role in ensuring the accuracy and accessibility of program management records. This position offers a unique opportunity to enhance your skills in document management while collaborating with clients and team members to drive successful project outcomes. With a strong focus on detail and effective communication, you will help maintain the integrity of project information and contribute to the success of innovative projects that transform communities. Embrace the chance to grow in an environment that values your contributions and offers a comprehensive benefits package.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Unlimited Paid Time Off

Floating Holiday

Caregiver Leave

Stock Purchase Discount

Merit Increases

Performance Bonus

Qualifications

• Experience with document control systems and managing project information.
• Strong communication skills for client and team interactions.

Responsibilities

• Control distribution and access of program management records and documents.
• Monitor program correspondence and track submittals and RFIs.

Skills

Attention to Detail

Document Management

Client Communication

Education

Bachelor's Degree

Tools

SharePoint

ASITE

Microsoft Office Suite

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery, and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

As an important member of our team, you will provide guidance and leadership to the Program Document Management Team and related processes. You will also provide general clerical support performing routine activities under general supervision and within defined procedures. Regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information is expected.

Here's what you will be doing:

1. Controlling the distribution, access, and format of program management records and documents in accordance with the established distribution lists, workflows, and plans. Upon receipt of any document, review it for completeness and clarity and distribute for review/approval accordingly.
2. Tracking the status of all submittals, RFIs, etc., as well as supporting the commercial management team.
3. Monitoring program correspondence to ensure that transmitted documents have been received and that documents requiring response are returned in a timely manner, per contract requirements. This will entail direct communication with all entities involved in the Program Management Team.
4. Processing revisions to controlled documents in the same manner as the original documents and superseded documents, if retained, are identified as such.
5. Establishing a consistent naming convention in the program document plan and maintaining it to ensure accuracy and expedient retrieval. Any hard copies that exist shall be classified/tagged exactly as their electronic counterparts.
6. Providing training and technical support to the program management team regarding the systems used to manage project information, including the overall functionality of the document control system.

Here's what you'll need:

• Working knowledge of SharePoint, ASITE, and the Microsoft Office Suite.
• Capable of extreme attention to detail.

Ideally, You’ll Also Have:

• Bachelor's degree is highly desirable but not required.

Jacobs’ health and welfare benefits are designed to invest in you and the things you care about. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, one floating holiday, and caregiver leave. Certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $70,000.00 to $90,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.