Document Control Specialist

Actalent; Madison (WI); Remote; USD 41,000 - 55,000; Full time

Benefits offered by this job

PTO

Holidays

Fully remote

Job summary

Actalent seeks a Document Control Specialist to manage construction project documentation, maintain the Document Management System, and train teams on best practices. You will oversee workflows, transmittals, submittals, and both electronic and hard copy filing while ensuring contract compliance.

With 3–5 years in document control, experience with Unifier and Oracle Primavera tools, and a related degree, you’ll support QA/QC audits and coordinate long-term storage.

Qualifications

• 3–5 years in document control and management.
• Bachelor's degree preferred in a related field.
• Experience with DMS and project controls is a plus.

Responsibilities

• Oversee the Document Management System, workflows, transmittals, submittals and related tasks.
• Manage electronic and hard copy filing of project documentation and provide status reports.
• Collaborate with Project Managers to optimize resource use and identify risks.
• Provide training to users for effective use of the DMS and Unifier.
• Lead on project document control items, ensuring contract compliance.
• Audit onsite document control with QA/QC and contractors when needed.
• Coordinate with Records Management for long-term storage and archiving.
• Maintain up-to-date project document lists and coordinate with vendors.

Skills

Document control experience

Process-oriented

Attention to detail

Train others on Unifier

Energy/utility sector experience

Education

Bachelor's degree or higher in a related field

Tools

Unifier

Oracle Primavera Unifier

Oracle Primavera P6

Document Management System (DMS)

Job description

Job Title: Document Control Specialist

Job Description

The Document Control Specialist is tasked with managing and controlling all construction project documentation. This role involves implementing and maintaining document control procedures and training others on their effective use. The specialist will monitor and manage business processes, as well as maintain the Document Management System to ensure seamless project documentation handling.

Responsibilities

• Oversee the use and function of the company's Document Management System, including handling business processes, workflows, transmittals, submittals, and other related tasks.
• Manage both electronic and hard copy filing of project-related technical documentation and provide status reports to Project Managers as required.
• Collaborate with Project Managers to ensure resources are used effectively at each workflow step and identify potential project risks.
• Provide training to company and partner users to support effective use of the Document Management System.
• Act as the lead resource on all project-related document control items, ensuring compliance with project-specific contractual terms.
• Assist QA/QC in auditing the onsite construction document control efforts of contractors and perform audits in the absence of onsite QA/QC.
• Interface with Records Management for long-term storage and archiving of documents.
• Ensure project document lists are up to date and accurate.
• Coordinate with vendors, contractors, suppliers, and other service providers to ensure technical content accuracy.
• Perform duties under the supervision of a manager.

Essential Skills

• 3-5 years of related experience in document control and management.
• Bachelor's Degree in business education, technical, engineering, construction management, document management, or a related area preferred.
• Demonstrated knowledge of construction document control technologies and systems.
• Experience with Oracle Primavera Unifier and Oracle Primavera P6 preferred.
• Experience in electric utility, oil and gas, or highly regulated industries preferred.

Additional Skills & Qualifications

• Process-oriented with a strong attention to detail.
• Experience teaching others to use Unifier or developing document control processes.
• Experience in the energy or utility sector.

Work Environment

This is a 100% remote opportunity. The role is part of a mature organization with established systems and processes. The team operates in a supportive environment with minimal micro-management and offers benefits such as PTO and holidays. The Document Control Specialist will join an existing team with a fully built and automated Unifier system.

Job Type & Location

This is a Contract position based out of Madison, WI.

Pay and Benefits

The pay range for this position is $30.00 - $40.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Madison, WI.

Application Deadline

This position is anticipated to close on Nov 9, 2026.

Workplace Type

This is a fully remote position.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.