Document Control Specialist

Canadian Solar Inc.; Jeffersonville (KY); On-site; USD 45,000 - 65,000; Full time

Job summary

CS Power Systems, a cutting-edge division of Canadian Solar, is seeking a Document Controller to maintain and control manufacturing documentation within its quality management framework. The role includes creating, revising, distributing, and archiving SOPs, work instructions, and batch records while ensuring security and compliance.

You will collaborate with cross-functional teams to improve procedures, train staff, and perform regular document audits, staying current with industry standards

Qualifications

• Bachelor’s degree or equivalent work experience.
• Experience in document control within a manufacturing environment.
• Proficiency with document control software and electronic document management systems.
• Fluency in English and Chinese preferred.
• Familiar with ISO 9001 quality management.
• Strong analytical and problem-solving skills.
• Ability to work with minimal supervision; self-directed.

Responsibilities

• Develop and maintain document control procedures to ensure efficient management of manufacturing documents.
• Create, review, edit, update, and retrieve electronic and hard copy documents for accuracy and compliance.
• Oversee creation, revision, distribution, and archiving of SOPs, work instructions, batch records, and specifications.
• Monitor document access and security to maintain confidentiality and integrity.
• Collaborate with stakeholders to improve document control procedures.
• Provide training and guidance on document control processes and systems.
• Conduct regular reviews and document audits.
• Manage change control process including initiating changes and coordinating reviews.
• Support quality management activities including audits, data analysis, and management reviews.
• Stay updated on industry best practices and regulatory requirements.

Skills

Attention to detail

Self-directed

MS Office

Editing skills

Data organization

Analytical skills

Communication

Education

Bachelor’s degree or equivalent

Tools

Document control software

Electronic document management systems

MS Office

Job description

At CS Power Systems, we’re on a mission to transform lives by delivering clean, solar-powered electricity to millions worldwide—and we’re just getting started. As a cutting-edge division of Canadian Solar, a global leader founded in 2001, we stand at the forefront of manufacturing high-performance solar panels, inverters, and advanced energy storage solutions. In this fast-growing, high-impact industry, our deep commitment to sustainability drives everything we do, creating innovative technologies that power a brighter, greener future.

Across Canadian Solar’s powerful ecosystem—including CS Power Systems, CSPowerTech, e-STORAGE, Recurrent Energy, MSS, and CSI Solar—we’re deeply invested in our people’s success. If you’re passionate about renewable energy and want to “Make the Difference” by building a lasting positive impact on the planet and communities everywhere, join us at CS Power Systems —where your talent can help shape the clean energy revolution.

Description:

The Document Controller is responsible for maintaining and controlling company documentations, following and improving document control procedures to support the Quality Management System.

Responsibilities:

• Develop and maintain document control procedures to ensure efficient and effective management of manufacturing documents.
• Create, review, edit, update, sort, store and retrieve electronic and hard copy documents for accuracy, completeness, and adherence to established requirements and standards.
• Oversee the creation, revision, distribution, and archiving of manufacturing documents such as standard operating procedures (SOPs), work instructions, batch records, and specifications.
• Monitor document access and security to maintain confidentiality and integrity.
• Work with stockholders to improve document control procedure.
• Provide training and guidance to employees on document control procedures and systems.
• Conduct regular reviews and document audit.
• Manage document change control process, including initiating change requests, coordinating reviews, and implementing approved changes.
• Assist quality management system including but not limit internal and external audit, continuous improvement, data analysis, management review.
• Stay updated on industry best practices and regulatory requirements related to document control in a manufacturing environment.
• Assist in office management, perform other office duties as assigned.
• Ensure that all business activities are performed with the highest ethical standards and in compliance with the Canadian Solar Solution Code of Business Conduct
• Adhere to all environmental, health and safety rules and policies.
• Conduct other duties as required.

Qualifications and Experience:

• Bachelor’s degree in a related field or equivalent work experience.
• Proven experience in document control, preferably within a manufacturing environment.
• Proficiency in document control software and electronic document management systems.
• Fluency in the English and Chinese is preferred.
• Familiar with ISO9001 quality management knowledge
• Strong analytical and problem-solving skills.
• Proficient typing and editing skills.
• Data organization skills
• Attention to detail.
• Must be able to work with little supervision, must be self-directed.
• Computer literacy, including effective working skills with MS Office and e-mail required.

Note: The company reserves the right to change the duties and responsibilities of this position at any time as its own discretion.

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