Document Control Specialist

VulcanForms Inc.; Harvard (MA); On-site; USD 69,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

Paid time off

401(k) with company match

Equity package

Job summary

VulcanForms is seeking a Document Control Specialist to ensure compliant documentation in our QMS for aerospace and medical manufacturing. You will enforce version control, maintain lifecycle tracking, and prepare packages for audits while collaborating with Quality, Manufacturing, and Engineering teams.

The role requires 2–4 years in documentation management, strong MS Office and metadata skills, and experience with eQMS/PLM systems.

Qualifications

• 2–4 years of experience in documentation management.
• Experience in manufacturing and/or medical device or aerospace production preferred.
• Knowledge of version control practices and document lifecycle workflows.
• Strong formatting, indexing, and metadata tagging.
• Proficient with Microsoft Word, Excel, and Adobe.
• Experience using eQMS and/or PLM systems.
• Excellent written and verbal communication; detail-oriented.
• Team player with cross-department collaboration.

Responsibilities

• Ensure documentation is reviewed and approved per internal procedures.
• Maintain formatting, naming conventions, and metadata standards.
• Implement version control and document approval policies.
• Maintain and track documents throughout their lifecycle.
• Publish Change Orders and resolve discrepancies with owners.
• Create templates and forms for use by staff.
• Support audits and compliance reviews with documentation packages.
• Coordinate releases with document owners and training requirements.
• Assist administration of eQMS systems (Greenlight Guru, Windchill).

Skills

Documentation

eQMS/PLM

MS Office

Attention to detail

Communication

Tools

Greenlight Guru

Windchill

PLM systems

Job description

Founded in 2015 to develop the world’s first industrially scalable laser metal additive manufacturing solution, VulcanForms is reshaping how the world manufactures critical products. We build and operate advanced digital infrastructure that enables innovation, accelerates growth, and supports sustainability across aerospace, defense, medical, and other essential industries. Through our vertically integrated capabilities, including scalable additive manufacturing and precision machining, we deliver true end-to-end production at scale by combining cutting-edge technology with a foundation of proven industrial craftsmanship. Our team brings deep expertise in manufacturing, materials science, software, automation, and operations, united by a shared commitment to quality, curiosity, and accountability. We foster an inclusive culture where people take ownership, solve meaningful problems, and continuously learn, because we believe diverse perspectives lead to better outcomes.

Job Purpose

• We are seeking a Document Control Specialist to work with Quality, Manufacturing, Engineering, and subject matter experts to release documentation within our Quality Management System (QMS). This individual will play a crucial role in maintaining compliance with government regulations and ISO quality standards within an aerospace and medical manufacturing environment.

Key Responsibilities

• Ensure documentation is reviewed and approved per internal procedures.
• Ensure document formatting, naming conventions, and metadata standards are met.
• Implement and enforce version control and document approval policies.
• Ensure documentation is maintained and tracked throughout its lifecycle.
• Ensure documents are accurate, up to date, organized, and accessible.
• Review and publish Change Orders to ensure internal and ISO standards are met according to released processes, and resolve discrepancies with document owners in a timely and professional manner.
• Create templates and forms for use by other personnel.
• Ensure the organization follows document retention policies and procedures.
• Plan and coordinate documentation releases with document owners in adherence with training requirements.
• Manage small documentation projects and execute tasks independently, effectively, and efficiently.
• Support administration of eQMS systems such as Greenlight Guru and Windchill.
• Prepare documentation packages for audits and compliance reviews.
• Work with Quality subject matter experts to develop new and improve existing written processes and systems for continuous improvement.
• Provide cross-training to less experienced staff as required to ensure compliance.
• Support Quality Control and Document Control with logging, scanning, and filing as required.

Qualifications

• 2–4 years of experience in documentation management.
• Experience in a manufacturing and/or medical device or aerospace and defense production environment strongly preferred.
• Knowledge of version control practices and document lifecycle workflows.
• Strong attention to formatting, indexing, and metadata tagging.
• Strong knowledge of office software such as Microsoft Word, Excel, and Adobe.
• Experience using eQMS and/or Product Lifecycle Management (PLM) systems.
• Effective written and verbal communication, strong attention to detail, and organizational skills.
• A team player who collaborates across departments and builds positive working relationships.
• Discretion with sensitive or proprietary information.

VulcanFormsoffers a competitive salary and equitypackage.Actual compensation is based on factors such as the candidate's skills, qualifications, and experience.In addition,VulcanFormsprovides comprehensive benefits including medical, dental, vision, and life insurance; generous paid time off; and a 401(k) plan with companymatch.

The annual base salary range for this position is $69,324 to $95,329.