Document Control Specialist

Hayden Industrial; Claremore (OK); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, dental, vision coverage

401(k) retirement plan with company  |

Generous paid time off

Professional development opportunities

Job summary

Hayden Industrial in Claremore, OK is seeking a Cost Accountant to analyze, monitor, and control costs across manufacturing operations. You will prepare cost reports, track production expenses, and help update standard costs to ensure accurate inventory valuation.

The role emphasizes accuracy, compliance, and efficiency in financial processes, supporting management decisions and identifying cost-saving opportunities.

Qualifications

• Associate’s or Bachelor’s degree in Quality, Business Administration, Engineering, Manufacturing, or related field.
• 2+ years of document control, quality assurance, records management, or related manufacturing experience.
• Familiarity with ISO 9001 and controlled document processes.
• Proficient with Word, Excel, Outlook; experience with document management systems is a plus.

Responsibilities

• Prepare cost reports and analyze production costs.
• Monitor and control cost variances against standards.
• Track production expenses and update standard costs.
• Ensure accurate inventory valuation.
• Identify cost-saving opportunities and assist management.

Education

Associate’s degree or Bachelor’s degree in Quality, Business Administration, Engineering, Manufacturing, or a related field

Tools

Microsoft Office Suite

Document management systems

Job description

Hayden Industrial, a leading manufacturer of industrial cooling systems, is seeking a Cost Accountant. This role is responsible for analyzing, monitoring, and controlling costs. This role ensures accuracy, compliance, and efficiency in financial processes. This role helps management make informed decisions by preparing cost reports, tracking production expenses, identifying cost-saving opportunities, updating standard costs, and ensuring accurate inventory valuation.

Key Responsibilities:

Primary job duties will include but may not be limited to:

• Administer the organization's Document Control System.
• Create, revise, issue, archive, and retire controlled documents.
• Ensure only current approved revisions are available for use.
• Maintain document numbering conventions and naming standards.
• Control revision history and change records.
• Manage document retention according to company policy.
• Support Internal Audit activities.
• MTR / RGA related activities

Education and Experience:

• Associate’s degree or Bachelor’s degree in Quality, Business Administration, Engineering, Manufacturing, or a related field preferred.
• 2+ years of document control, quality assurance, records management, or related experience in a manufacturing environment.
• Working knowledge of document control systems, revision management, and document retention practices.
• Familiarity with ISO 9001 requirements and controlled document processes preferred.
• Experience creating, revising, issuing, archiving, and maintaining controlled documents.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook); experience with document management systems is a plus.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent communication, problem-solving, and cross-functional collaboration skills.
• Ability to manage multiple priorities while maintaining compliance with company, customer, and regulatory requirements.

This position does not have supervisory responsibilities.

This position primarily operates in a professional office environment and routinely uses standard office equipment, including computers, scanners, copiers, and document management systems. The Document Control Specialist will work closely with Quality, Engineering, Manufacturing, and other departments to maintain and manage controlled documentation. When entering the manufacturing facility, employees are required to wear appropriate personal protective equipment (PPE), including hearing protection, safety glasses with side shields, and OSHA-compliant safety boots/shoes. The role may require periodic visits to production areas to verify document usage, support audits, or coordinate document changes.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

While performing the duties of this job, the employee will frequently remain stationary for extended periods while reviewing, creating, updating, and maintaining electronic and hard-copy documentation. The employee will regularly operate a computer, scanner, copier, and other office equipment. This position requires occasional movement throughout office and production areas to access files, distribute controlled documents, support audits, and collaborate with cross-functional teams.

The employee may occasionally lift, carry, or move files, records, boxes, or other materials weighing up to 25 pounds.

On occasion, the employee may be required to visit the manufacturing floor, which is a non-temperature-controlled environment and may include exposure to loud noises, dust, dirt, and metal particles commonly associated with metal fabrication operations. The employee must be able to safely navigate these environments while following all company safety requirements.

Position Type/Expected Hours of Work:

This is a full-time position. Days and hours of work are Monday through Friday, 7:00 a.m. to 4:00 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel:

No travel is required for this position.

Hayden Industrial offers a generous benefits package including comprehensive health, dental, vision, 401(k) retirement plan with company match, a generous paid time off schedule, and professional development opportunities.

AAP/EEO Statement:

Hayden Industrial is an equal employment opportunity employer. Hayden Industrial recognizes and embraces federal legislation on equal employment opportunity and is committed to providing a workplace free of discrimination. All applicants for employment and all employees will be afforded equal opportunity and treatment, regardless of age, race, religion, gender, national origin, disability status or other protected status. All employees are responsible for complying with all applicable Federal, State and Local Laws, rules and regulations regarding non-discrimination practices.

Position Type/Expected Hours of Work:

This is a full-time position. Days and hours of work are Monday through Friday, 7:00 a.m. to 4:00 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel:

No travel is required for this position.

Hayden Industrial offers a generous benefits package including comprehensive health, dental, vision, 401(k) retirement plan with company match, a generous paid time off schedule, and professional development opportunities.

AAP/EEO Statement:

Hayden Industrial is an equal employment opportunity employer. Hayden Industrial recognizes and embraces federal legislation on equal employment opportunity and is committed to providing a workplace free of discrimination. All applicants for employment and all employees will be afforded equal opportunity and treatment, regardless of age, race, religion, gender, national origin, disability status or other protected status. All employees are responsible for complying with all applicable Federal, State and Local Laws, rules and regulations regarding non-discrimination practices.