Document Control Specialist

WSP in the U.S.; City of Rochester (NY); On-site; USD 47,000 - 82,000; Full time

Job summary

An established industry player is seeking a Document Control Specialist to join their Power & Energy team. This role involves managing controlled documentation, ensuring compliance with engineering standards, and collaborating with a diverse team to deliver high-quality project outcomes. With a commitment to innovation and sustainability, this organization offers a dynamic work environment where your expertise will contribute to impactful energy solutions. If you're passionate about document management and thrive in a collaborative setting, this opportunity is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Retirement Savings

Paid Parental Leave

Disability Insurance

Life Insurance

Qualifications

• 5+ years of experience in Document Management.
• Understanding of design and drafting standards.
• Experience in Substations, T&D, Gas-Hydro.

Responsibilities

• Develop and implement controlled documentation processes.
• Monitor distribution and reconciliation of documents.
• Provide guidance to junior team members.

Skills

Document Management Systems

Project Wise

Procore

Team Collaboration

Engineering Drawing Standards

Education

High School Diploma

Associate Degree in Project Management

Tools

Customer Document Control System

Job description

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Job Description

This Opportunity

WSP is currently initiating a search for a Document Control Specialist to join our Power & Energy team located in Buffalo, NY. The following location will also be considered: Rochester, NY. The Document Control Specialist will be involved in projects with our Energy Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.

As one of the world’s leading professional services firms, WSP now brings world-class expertise in power delivery, power generation, and project management with the recent acquisition of POWER Engineers, Inc. Our vision is to be the preeminent pure-play global consulting firm for the world’s energy transition. And we need your help.

With over 73,000 multidisciplinary professionals worldwide, we collaborate daily to create positive, long-lasting impacts on the communities we serve through a culture of innovation, integrity and inclusion. In the U.S, WSP was recognized onTIME’s list of the world’s best companies and Fortune’s Change the World list.

As part of our team, you will have access to an unparalleled network of resources and endless opportunities to collaborate on exciting projects with diverse teammates from across the globe

Your Impact

• Responsible for the development, implementation, training and auditing of all controlled documentation: drawings, procedures, reports and any other document under revision control.
• Process, distribute, and maintain controlled documentation using Customer document control system
• Process documents for revision and approval.
• Monitor the distribution and reconciliation of process or reference documents.
• Perform overall document control and flow of engineering design/submittals and processes/reviews
• Implement master tracking of all packages/deliverables and provide data from this tracking to support management reporting
• Ability to work independently and provide guidance and leadership to junior team or project members, with strict adherence to completing daily activities according to work schedule
• Ability to contribute and interact well with others as well as develop and manage high quality professional deliverables on projects and tasks
• This position is subject to and contingent upon client approval of candidates put forth for consideration by WSP.
  
  

Who You Are

Required Qualifications

• 5+ years of experience in Document Management working with commercially available Document Management Systems (such as Project Wise or Procore)
• High School Diploma, Associate degree in Project Management or similar is preferred.
• Thrive in a team environment; be able to assist other document control/program management resources
• Understanding of design and drafting standards required for the check and release of engineering drawings.
• Experience in the functional area under which it will be contracted: Substations, T&D, Gas-Hydro and OSG.
  
  

WSP Benefits

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation

Expected Salary (all locations): $47,500 - $81,510

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

About WSP

ABOUT US

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

Notice To Third Party Agencies

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Professional Services

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