Document Control Coordinator Administrative

ECM; Union Springs (AL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Life and Disability Insurance

Flexible Spending Accounts

Paid maternity leave

Pet insurance

Job summary

DZMC, Day & Zimmermann Maintenance and Construction, seeks a Document Control Coordinator to join a Solar EPC project in Union Springs, AL. Local candidates preferred and the role focuses on document management across procurement and subcontracting to meet project goals.

You will ensure governance and tools are in place, partner with stakeholders, conduct compliance audits, and lead training while mentoring coordinators.

Qualifications

• Associates degree or relevant experience required; College degree preferred.
• 2+ years of relevant projects experience.

Responsibilities

• Execute document management activities to support procurement and subcontracting during project development and delivery on all ePC projects.
• Establish and maintain governance, procedures, and tools to support successful project delivery and operations.
• Partner with functional areas to achieve shared goals and assist Project Managers with preparing, formatting and distributing contract deliverables.
• Conduct audits on compliance with applicable laws, regulations and company policies, and maintain proper filing structure and naming conventions.
• Lead training on Document Control systems and mentor document management coordinators for career development.

Skills

Document management

Audits

Training

Leadership

Governance

Cross-functional collaboration

Education

Associate degree

Job description

About DZMC

No problem is too challenging or complex for Day & Zimmermann Maintenance and Construction (DZMC) because We do what we say! We're here to make life easier for plant owners in the Power, Chemical, and Industrial markets. With our wide-ranging capabilities and long-standing industry experience, we deliver innovative solutions and seamless processes that effectively manage all aspects of the plant life cycle. It's no wonder we're the #1 maintenance services provider in the United States. Come join in on our purpose - We put people to work, we protect American freedoms, and we help our customer's power and improve the world! https://www.dayzim.com/services-and-products/maintenance-construction

Day & Zimmermann is seeking an experienced Document Control Coordinator to join our Solar EPC Project in Union Springs, AL

Local candidates are preferred

The anticipated assignment duration is 2 years starting in January 2027

Our Document Control Coordinator provides guidance and the supervision required to manage project documents, both internal and external on ePC proposals and projects across all D&Z market sectors. Uses defined processes and procedures, consistency in execution and Continuous Improvement Program across proposals and projects. Contributes to the competitive environment and functions as the functional representative for developing and maintaining processes and procedures supporting the "D&Z Way."

What You Will Be Doing:

• Responsible to successfully execute document management activities to support procurement and subcontracting during project development phase and project delivery on all assigned ePC projects. Ensure delivery of the project will meet or exceed financial, operational, quality, safety goals and customer retention for each market served.
• Ensure effective technical and document control governance, procedures, and tools are established and maintained to support successful project delivery and operations. Evaluates site policies, operating procedures, instructions, and forms for format consistency.
• Effectively partner with functional areas to achieve shared goals, resolve conflicts, and establish/promote best practices and process improvement. Assist Project Managers with managing the process for preparation, formatting and distribution of contract deliverables.
• Conduct audits on compliance with applicable law, regulations and the company policies including the code of ethics and standard business conduct. Verify files are organized and consistent with naming conventions and project-specific filing structure and document control procedures.
• Lead training on Document Control systems, practices, and processes and procedures as needed. Manage Document Platforms and admin user's access. Provide input and guide development of workflow processes, standards, and documentation. Lead and mentor document management coordinators for advanced career development.

The Big Picture - Top Skills You Should Possess:

• Technical/Industry Expertise- Demonstrated background in Projects and/or Construction document management within the Power Industry; experience does not necessarily need to be with a contractor, although highly preferred; Strong knowledge and experience in project document management, preferably at an enterprise or multi-site level.
• Projects & Construction Savvy- Action oriented; can be counted on to consistently exceed goals; bottom-line oriented; clearly assigns responsibility for tasks and decisions; pushes others for results and holds them accountable; sets business/account strategy and works through others to achieve results; maintains big-picture view of key projects and initiatives without getting lost in the details.
• Business/Financial Acumen- Understands how the business works including drivers of cost and revenue; able to understand and work with key financial measurements to analyze the business; able to develop actions to correct financial performance and/or develop new business; knows the marketplace and understands how business strategies and tactics impact marketplace perception.
• Builds Strategic Client Relationships- Develops and sustains effective business relationships with people, especially at senior levels (internally and externally) to create value and influence customer buying patterns and increase revenue and market share.
• Communicates with Impact- Clearly and consistently gets information across in a timely and effective manner both verbally and in writing. Demonstrates the ability to influence people and get them to take appropriate action.

What you need to bring to the table:

• Associates degree or Relevant experience required; College degree preferred
• 2+ years of relevant projects experience

In compliance with this state's pay transparency laws, the salary range for this role is $50,000 -$65,000. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. (The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of union fringes).

We care about our employees and it shows.

• medical/Rx, dental and vision coverage
• life, AD&D and disability insurance
• flexible spending accounts
• 100% paid maternity leave for up to 12 weeks, parental leave, family leave, other paid time off
• voluntary benefits and discount programs to meet our employees' individual needs including pet insurance for our furry family members!

To ensure a safe work environment while meeting the physical demands of the job, you must be able to perform the following physical and mental tasks, with or without a reasonable accommodation:

• Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery.
• Balancing (e.g. maintaining equilibrium when walking, climbing, crouching, etc.)
• Stooping (e.g. bending the spine at the waist)
• Reaching (e.g. reaching the arms or legs in any direction)
• Lifting motion or lifting objects more than 15 pounds
• Walking
• Repetitive motion of any part of the body
• Kneeling, crouching or crawling
• Manual Dexterity (e.g. picking, pinching, typing, or other working that uses fingers)
• Grasping (e.g. use of hand to apply pressure)
• Climbing (e.g. ascending/descending ladders, stairs, scaffolding, ramps, pole, etc. using feet and legs and hands/arms to climb)
• Hearing
• TalkingCapacity to think, concentrate and focus for long periods of time.
• Ability to read complex documents in the English language.
• Capacity to reason and make sound decisions.
• Ability to write complex documents in the English language.
• Capacity to express thoughts orally.
• Expertise in:
• Ability to wear a mask, respirator, bullet proof vest, or other equipment.
• Ability to regularly perform all job functions at Company's office or worksite.
• Ability to withstand environmental conditions (e.g. extreme heat or cold, grass, wind, sand, fumes, odors, gases, extreme noise, etc.)