Document Control Coordinator

Halo Technical Solutions Global; Sparks (NV); On-site; USD 50,000 - 80,000; Full time

Job summary

Halo Technical Solutions Global is seeking a Document Control Coordinator to manage the receipt, distribution, tracking, and organization of project documents such as drawings, specifications, RFIs, submittals, bulletins, and ASIs. The role ensures teams access the most current approved documents and flags outdated information.

You will serve as the central link among the General Contractor, Project Manager, superintendent, BIM, QA/QC, procurement, commissioning, and field teams, maintain

Qualifications

• 2–3 years in construction document control or related role.
• Experience with Procore or ACC.
• Ability to read drawings, specs, RFIs, and revisions.
• Strong organizational and detail-oriented skills.
• Excellent written and verbal communication.

Responsibilities

• Receive and route project documents via the management system.
• Maintain current drawings and specifications.
• Identify revisions and changes in packages.
• Archive outdated documents and prevent use.
• Notify stakeholders of revisions.
• Maintain logs for drawings, RFIs, submittals, revisions, distribution.
• Verify field teams use latest documents.
• Track who receives revisions and when.
• Coordinate document-control with PM, superintendent, BIM, QA/QC, procurement, commissioning, and field teams.
• Organize electronic project folders and naming conventions.
• Support turnover documents and closeout packages.
• Enforce document-control procedures.

Skills

Document control

Coordination

Communication

Organization

Education

Associate degree or technical training

Tools

Procore

ACC

Excel

Word

PDF software

Job description

Position Overview

The Document Control Coordinator manages the receipt, distribution, tracking, and organization of construction drawings, specifications, RFIs, submittals, bulletins, ASIs, and other project documentation. This role ensures that project teams have access to the most current approved documents, and that outdated information is properly identified and removed from active use.

The Document Control Coordinator serves as a central point of coordination between the General Contractor, Project Manager, superintendent, BIM, QA/QC, procurement, commissioning, and field teams. This position maintains accurate revision records, document logs, distribution histories, and organized project files throughout the project lifecycle.

This role also supports project turnover and closeout by maintaining as-built drawings, O&M manuals, testing records, commissioning documentation, and other required closeout packages.

Key Responsibilities

• Receive drawings, specifications, RFIs, submittals, bulletins, ASIs, and other project documents from the General Contractor.
• Submit project documents, responses, and requested information to the General Contractor through the approved document management system.
• Maintain the official current set of project drawings and specifications.
• Review new drawing packages and project documents to identify revisions, additions, and changes.
• Remove, archive, or clearly mark outdated documents as superseded to prevent unintended use.
• Notify project stakeholders when drawings, specifications, RFIs, submittals, or other controlled documents are revised or updated.
• Maintain accurate drawing, RFI, submittal, revision, distribution, and document-control logs.
• Confirm that field personnel are working from the latest approved drawings, specifications, and project documents.
• Maintain records showing who received each document revision and when it was distributed.
• Coordinate document-control activities with the Project Manager, superintendent, BIM, QA/QC, procurement, commissioning, and field teams.
• Maintain organized electronic project folders, standardized file structures, and consistent document-naming conventions.
• Support the collection, organization, and submission of turnover documents, as-built drawings, O&M manuals, testing records, and closeout packages.
• Enforce established document-control procedures across office and field teams.

Required Experience & Qualifications

• 2–3 years of experience in construction document control, project coordination, project administration, or related role.
• Experience using Procore, Autodesk Construction Cloud (ACC), or another construction document management system.
• Knowledge of construction drawings, specifications, RFIs, submittals, bulletins, ASIs, and document-revision processes.
• Ability to read and interpret electrical plans, schedules, details, equipment tags, and related construction documentation.
• Experience maintaining document logs, revision histories, distribution records, and electronic filing systems.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication skills.
• Ability to identify drawing revisions, conflicting information, and documentation discrepancies.
• Proficiency with Microsoft Excel, Word, PDF software, and electronic document-filing systems.
• Ability to communicate promptly and effectively with office, field, contractor, and project management teams.
• Ability to manage multiple priorities, meet project deadlines, and enforce document-control procedures consistently.

Preferred Qualifications

• Associate degree or technical training in construction management, engineering technology, business administration, or a related field is preferred; equivalent experience may be considered.
• Previous document-control experience within electrical construction, data centers, commissioning, or mission-critical projects.
• Bluebeam Revu training or certification is a plus.
• Experience coordinating documentation with General Contractors, subcontractors, engineers, vendors, and owner representatives.
• Experience supporting BIM, QA/QC, procurement, commissioning, turnover, or project-closeout activities.
• Knowledge of construction document numbering, naming conventions, approval statuses, and revision-control standards.
• Experience compiling as-built drawings, O&M manuals, testing documentation, and final turnover packages.

Why Halo

Halo Technical Solutions Global is not a staffing company—we are a quality and commissioning partner embedded within major industrial and mission‑critical construction projects. In addition to providing experienced field professionals, we design, implement, and enforce the processes, systems, and standards that drive execution across the project.

Our team is made up of professionals who understand the work, take ownership in the field, and hold the line on quality. Ifyou’relooking to be part of a team that actively shapes how projects are executed—not justfillsroles—you’llfit right in.

About Halo Technical Solutions Global

Halo Technical Solutions Global is a technical consulting and project support firm focused on quality assurance, quality control, and commissioning for complex industrial and infrastructure projects. The company partners closely with project teams to deliver clear processes, practical solutions, and improved visibility across all phases of execution.

Halo provides turnkey QA/QC and commissioning management, BIM-driven 3D/4D execution,logisticscoordination, LiDAR scanning and drone deployment, vendor and project management, and general staff augmentation. Their approach emphasizes asset-level clarity, from early design and asset tagging through scheduling,completionsmanagement, and system-level execution.

By integrating assets into digital platforms such as Autodesk Construction Cloud andleveraginganalytics through tools like Power BI, Halo enables teams to execute,monitor, andoptimizeperformance with transparency and control. The company’s implementation strategy is built around understanding stakeholder pain points,identifyinggaps, developing site‑specific solutions, and delivering comprehensive training to support long‑term success.

Halo Technical SolutionsGlobal’smission is to support project teams with structured, data‑driven execution that aligns with owner requirements and drives confident, efficient project delivery.