Document Control Coordinator

Herzog; Reno (NV); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical and dental coverage

Job summary

Herzog Energy, Inc. in Reno, NV is seeking a Document Control Coordinator to manage document reproduction and maintain project documents.

This role requires ensuring version control, proper filing, and timely distribution to field teams. Proficiency with MS Word and Excel is expected.

You will support project managers, engineers, and superintendents, while upholding Herzog's safety and quality standards.

Qualifications

• High school diploma or equivalent.
• Excellent verbal and written communication skills required.
• Excellent organizational skills.
• Good time management skills.
• Excellent attention to detail.
• Proficient in MS Word, Excel, and related Microsoft products.
• General knowledge of office procedures preferred.
• Ability to multi-task.

Responsibilities

• Ensure correct sequential processing of project drawings, documents and submittals using an approved project transmittal process.
• Maintain version and revision control of documents using the project repository and/or document management system.
• Segregate obsolete or superseded documents, electronic or hard copy.
• Assist Project Manager, Project Engineer and Superintendent with releasing latest revisions to the field.
• Notify managers when newer versions are released and secure obsolete documents.
• Control document/drawing stamps and ensure proper disposition.
• Operate reproduction equipment to produce legible copies.
• Maintain reproduced document originals/revisions for easy retrieval.
• May assist in distribution of completed reproduction work.
• Promote Herzog safety policies and culture.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Multi-tasking

Education

High school diploma or equivalent

Tools

MS Word

MS Excel

Job description

Overview

Herzog Energy, Inc. is currently seeking a Document Control Coordinator in Reno, NV to join our team. The Document Control Coordinator is responsible for operating various document reproduction equipment and maintaining document storage files for originals and/or revisions, and by utilizing the document control process.

*This is a non-exhaustive overview of the job duties for this position.

Duties and Responsibilities:

• Ensuring the correct sequential processing of project drawings, documents and submittals using an approved project transmittal process.
• Ensuring the version and revision control of documents utilizing the project approved document repository and/or document management system.
• Ensuring the segregation of obsolete or superseded documents; whether in electronic format or hard copy.
• Assisting the Project Manager, Project Engineer and Superintendent(s) with the assurance that only the latest revisions of the documents and/or drawings necessary to perform project construction, installation or testing are released to the field.
• Notifying the Project Manager, the Project Engineer and Superintendent(s) that a newer version of a drawing, or document, has been released and to capture all obsolete or superseded documents from the field, and field vehicles, and properly secure them in an access-controlled lock-and-key area.
• Ensuring the control of documents/drawing stamps, ensuring stamp maintenance and cleaning, and ensure that the documents and drawings are stamped with the correct disposition when required.
• Being able to read and understand drawing border information, border blocks, professional engineer stamps and knowing the stamp locations.
• Ensuring drawings contain the correct data and revision necessary for document version control.
• Operate reproduction equipment such as blueprint, high speed copiers, etc. to produce legible copies.
• Receiving electronic or hard copy product or service bulletins and maintaining the revision control of the product/service bulletins.
• Ensuring the Project Manager, Project Engineer and Superintendent(s) are made aware of received product and/or services bulletins.
• May operate other equipment - padding machine, binding, folding machine, paper cutter to produce document packages per instruction for requestor.
• Maintain/file reproduced document originals/revisions for easy retrieval.
• May type various department forms, i.e., document transmittals.
• May assist in distribution of completed reproduction work.
• Perform routine adjustments and surface cleaning of machines to insure proper working condition. Notify supervisor and/or equipment manufacturer when repairs are required.
• Perform additional assignments per supervisor’s direction.
• Regular and consistent engagement, participation and promotion of Herzog’s Culture and its essential behaviors are a requirement for this position.
• Regular and predictable attendance and punctuality are a requirement for this position.
• Other duties as assigned.

Qualifications:

• High school diploma or equivalent.
• Excellent verbal and written communication skills required.
• Excellent organizational skills.
• Good time management skills.
• Excellent attention to detail.
• Must be proficient in MS Word, Excel, and related Microsoft products.
• General knowledge of office procedures preferred.
• Ability to multi-task.

Pre-Employment Requirements:

• Subject to pre-employment background check and motor vehicle report review.
• Maintain a valid driver’s license and endorsements as required per position.
• Subject to pre-employment physical, medical evaluation, and drug screen.
• Successfully complete and maintain any required safety certification and testing on an annual basis.

Physical Requirements:

The physical demands described below must be met by an employee to successfully perform the essential job functions of this role. This is a non-exhaustive overview of the physical requirements of this job.

• Work primarily in an office environment.
• Frequently sits for extended periods of time.
• Frequently use a computer keyboard and office related equipment.
• Requires occasional standing, walking, lifting, stooping or bending.
• Must successfully pass color/vision examinations as required by the position.
• Must be able to hear and distinguish auditory signals as required by the position.

Safety:

• Herzog is nationally recognized for its excellent corporate safety record which results from all employees at all levels, in all positions adhering to established policies and procedures. Reporting any and all safety violations to your immediate supervisor is a prerequisite for continued employment. Safety diligence by all results in a safe work environment for all.

Benefits:

• Herzog offers a robust benefits package including medical and dental coverage. The plans are specific to projects and locations.

Why Herzog:

Founded in 1969, Herzog is headquartered in St. Joseph, Missouri, with a satellite office in Fort Worth, Texas.

Over the course of our 50+ year history, Herzog has become a national leader in the construction, operations and maintenance of commuter rail, light rail, streetcar, and freight rail projects.

We believe our culture is at the heart of our existence. It is that belief which empowers every member of our professional family to act with purpose and passion as they advance their career throughout their personal pursuit of excellence.

Backed by over five decades of experience, Herzog delivers exceptional customer service and elite results.

Our success is the outcome of our relentless pursuit of excellence, our passion for our customers, safety without compromise, and a deep-rooted belief in the power of team.

We invite you to join us on our journey to excellence as we work to be better today than yesterday and better tomorrow than today.

It is the policy of Herzog Energy, Inc. to provide equal opportunity in employment for all qualified individuals regardless of race, color, religion, ethnicity, national origin, ancestry, disability, medical condition, age, citizenship, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, genetic information, military status, veteran status, and any other characteristic protected by law.