Document Control Coordinator

The Axel Group, LLC; Morristown (NJ); Vor Ort; USD 48.000 - 68.000; Vollzeit

Zusammenfassung

The Axel Group, LLC seeks a Document Control Coordinator to join our client on a major hospital project. Based initially at the Red Bank, NJ headquarters, the role supports Construction Management, Engineering, and BIM teams by organizing documentation and streamlining processes.

Travel to Morristown and other sites is expected as the project progresses. Preferred candidates have construction exposure, strong Excel and MS Office skills, and a team-focused, detail-oriented mindset.

Qualifikationen

• Experience with project management software and documentation systems.
• Strong Excel and data management skills.
• Ability to multitask across multiple projects.
• Excellent written and verbal communication.
• Willingness to travel between sites.
• Bachelor's degree preferred.
• Construction industry experience preferred.

Aufgaben

• Utilize project management software and document control systems to organize plans, drawings, and RFIs.
• Maintain project templates, records, databases, and files for audit readiness.
• Coordinate with Engineering, BIM, and Construction teams to track progress and deadlines.
• Prepare reports, meeting minutes, and progress dashboards for stakeholders.
• Support site activities by providing documentation and administrative assistance.
• Travel between Red Bank headquarters and Morristown sites as needed and ensure PPE compliance.

Kenntnisse

Excel

Documentation

Team coordination

Communication skills

Travel willingness

Ausbildung

Bachelor's degree

Tools

Prolog

Jobbeschreibung

The Axel Group is seeking a Document Control Coordinator to join our client's team on a large hospital project! The Document Control Coordinator will play an important role in supporting the Construction Management, Engineering, and BIM teams by helping maintain organized project documentation and streamline day-to-day operations. This position will initially be based out of the company's Red Bank, NJ headquarters until the Morristown project officially kicks off. Once the project begins, the position will provide ongoing support at the Morristown job site, with occasional travel to other project locations as needed.

The Document Control Coordinator will report directly to the Director of Engineering and BIM Services and work closely with various internal teams to ensure project information, documentation, and administrative processes are managed accurately and efficiently.

Construction experience is preferred but not required.

Responsibilities & Required Skills

• Utilize various business and project management software systems, including platforms related to payroll, billing, purchasing, estimating, expenses, financial reporting, and project management (Prolog experience is a plus).
• Maintain and organize project documentation, records, templates, and databases.
• Manage multiple projects and responsibilities simultaneously while prioritizing time-sensitive tasks.
• Demonstrate strong proficiency in Microsoft Office, particularly Excel, and the ability to work with spreadsheets, templates, and databases.
• Utilize iPads, mobile applications, and cloud-based technology to support daily responsibilities and project documentation.
• Travel between the Red Bank headquarters and active project sites as needed.
• Be able to lift and carry up to 25 pounds regularly, when necessary, and wear appropriate personal protective equipment (PPE) when visiting construction sites.

Basic Requirements

• Excellent written and verbal communication skills, with the ability to interact professionally with Engineering, Project Management, and BIM teams and communicate important, time-sensitive project information.
• Ability to work collaboratively in a team environment while also handling responsibilities independently.
• Strong organizational skills and exceptional attention to detail.
• Self-motivated, dependable, and able to remain focused and composed in a fast-paced environment.
• Strong problem-solving skills and the ability to adapt to changing priorities and situations in real time.
• Customer-service-oriented mindset with a strong commitment to workplace safety.
• Bachelor's degree preferred, but not required.