Document Control Clerk

ABB; Vega Baja (PR); On-site; USD 36,000 - 52,000; Full time

Job summary

ABB is seeking a Document Control Clerk for its ABB Installation Products Caribe LLC site in Vega Baja, Puerto Rico. The role focuses on maintaining SOPs, procedures, and system data with strict version control and audit readiness.

The ideal candidate holds an associate or bachelor’s degree and 2+ years in document control or quality systems, preferably within manufacturing, and is fluent in English. On-site work with ERP/QMS exposure is expected.

Qualifications

• Associate or Bachelor’s degree in a related field preferred.
• 2+ years of document control, data management or quality systems experience.
• Experience with ERP or QMS systems (SAP, Oracle, SharePoint, Master Control).
• Familiarity with manufacturing processes and MS Office tools.

Responsibilities

• Maintain and update controlled documents with proper version control and approvals.
• Oversee document lifecycle: creation, review, distribution, archiving.
• Manage physical and digital filing systems for accuracy and access.
• Support audits with required documentation and training for staff.

Skills

English proficiency

ERP/QMS experience

Microsoft Office

Data management

Education

Associate or Bachelor's degree

Tools

SAP

Oracle

SharePoint

Master Control

Job description

Document Control Clerk

At ABB, we help industries run leaner and cleaner—and every person here makes that happen. You’ll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.

The work model for the role is: onsite. This role is contributing to the ABB Installation Products Caribe LLC, Vega Baja Puerto Rico, ELIP Division.

Your Responsibility

Maintain and update controlled documents, including Standard Operating Procedures (SOPs), work instructions, quality records, engineering documents, and production forms. Ensure proper version control, approval processes, and secure storage of all controlled documents. Oversee the lifecycle of documents, including document creation, review, distribution, and archiving. Manage physical and digital filing systems, ensuring accuracy, accessibility, and compliance with company standards and procedures. Provide support during internal and external audits, preparing the required documentation and ensuring that the organization is prepared for audits. Work closely with the Quality, Engineering, Human Resources (HR), Environment, Health and Safety (EHS), and Operations teams to ensure documentation is aligned with current processes and standards. Provide guidance and training to employees on document control procedures and the use of the systems.

Generate reports, logs, and dashboards to support key performance indicators (KPIs), compliance tracking, and operational decision-making.

Your Background

• Associate or Bachelor's degree in Business Administration, Quality, Engineering, or a related field, preferred.
• More than 2 years of experience in document control, data management or quality systems within a manufacturing environment.
• Experience with ERP or QMS systems (SAP, Oracle, SharePoint, Master Control, etc.) highly desirable.
• Knowledge of our manufacturing processes.
• Knowledge of computer programs: Excel, Power Point, Word, email, etc., preferably.
• Proficiency in English, both spoken and written, with reading and comprehension skills.
• Living ABB’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

ABB is an Equal Employment Opportunity and Aff…

All qualified applicants will receive consideration for employment without regard to their- sex (gender identity, gender expression, sexual orientation), marital status, citizenship, age, race and ethnicity, inclusive of traits historically associated with race or ethnicity, including but not limited to hair texture and protective hairstyles, color, religious creed, national origin, pregnancy, physical or mental disability, genetic information, protected Veteran status, or any other characteristic protected by federal and state law.

For more information regarding your (EEO) rights as an applicant, please visit the following websites: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

As an Equal Employment Opportunity and applicants may request to review the plan of a particular ABB facility between the hours of 9:00 A.M. - 5:00 P.M. EST Monday through Friday by contacting an ABB HR Representative at 1-787-965-5600.

Protected Veterans and Individuals with Disabilities may request a reasonable accommodation if you are unable or limited in your ability to use or access ABB's career site as a result of your disability. You may request reasonable accommodations by calling an ABB HR Representative at 1-888-694-7762 or by sending an email to [e-mail]. Resumes and applications will not be accepted in this manner.

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