Document Control Clerk

Vaco by Highspring; Irvine (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Vaco by Highspring is seeking a reliable File Clerk to support our client's office by managing document organization, scanning, filing, and records maintenance.

You will handle confidential information with accuracy, adhere to retention guidelines, and perform general clerical tasks as assigned. The role emphasizes attention to detail and independence, with emphasis on confidentiality and professionalism.

Qualifications

• High school diploma or equivalent.
• Prior clerical, administrative, or records management experience preferred.
• Strong attention to detail and organizational skills.
• Ability to handle repetitive tasks with accuracy.
• Basic computer skills, including Microsoft Office.
• Ability to work independently and manage time effectively.
• Strong commitment to confidentiality and professionalism.

Responsibilities

• Scan physical documents and upload them into electronic filing systems.
• Organize and maintain paper and digital files in an accurate and efficient manner.
• File documents according to established procedures and retention guidelines.
• Shred confidential and outdated documents in accordance with company policies.
• Retrieve and distribute files and records as requested.
• Verify documents are properly labeled, indexed, and stored.
• Assist with records management and document archiving projects.
• Maintain confidentiality of sensitive information at all times.
• Perform additional clerical and administrative duties as assigned.

Skills

Attention to detail

Organizational skills

Time management

Independent worker

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Vaco by Highspring is seeking a reliable File Clerk to support our client's office by managing document organization, scanning, filing, and records maintenance.

You will handle confidential information with accuracy, adhere to retention guidelines, and perform general clerical tasks as assigned. The role emphasizes attention to detail and independence, with emphasis on confidentiality and professionalism.