Document Control Assistant II — Food and Compliance Support

The Chefs' Warehouse; Ridgefield (CT); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Paid Vacations

Paid Holidays

Health, Dental and Medical Benefits

Weekly pay

Life Insurance

5% above cost for our high qualityfood

Employee discounts for travel and in‑h

Job summary

The Chefs’ Warehouse is seeking an entry‑level Administrative Support professional to assist FSQA and Regulatory teams with documentation management. You will collect, file, and distribute essential product documents including spec sheets and certificates, respond to internal and customer requests, and help maintain databases and records in a fast‑paced food service environment.

This role offers opportunities to work with Legal, Food Safety/QA, Sales, Product, and Finance teams while ensuring

Qualifications

• High school diploma required; Associate’s degree or related field preferred.
• 0–2 years of administrative support, food industry, supply chain, or document control experience; recent grads welcome.
• Comfortable using Microsoft Office (Excel, Word, Outlook) and working in shared drives or databases.
• Strong attention to detail and ability to stay organized with repetitive tasks.
• Good communication skills and willingness to work with multiple teams.

Responsibilities

• Collect, organize, file, and distribute product documentation such as specification sheets, certificates, and other records.
• Respond to customer and internal requests for product documents and route information to appropriate teams.
• Support product specification database updates, cleanup, and general maintenance for accuracy.
• Handle COA requests, including monitoring inboxes and coordinating with vendors.
• Assist with maintaining dye information and FTL tracking lists.
• Support vendor outreach to request missing or updated product information.
• Help FSQA and Regulatory teams gather supplier and product documentation as needed.
• Maintain organized electronic filing systems and follow recordkeeping procedures.

Skills

Attention to detail

Multitasking

Communication skills

Team collaboration

Microsoft Office

Education

High school diploma

Associate’s degree preferred

Tools

Microsoft Office

Job description

The Chefs’ Warehouse is seeking an entry‑level Administrative Support professional to assist FSQA and Regulatory teams with documentation management. You will collect, file, and distribute essential product documents including spec sheets and certificates, respond to internal and customer requests, and help maintain databases and records in a fast‑paced food service environment.

This role offers opportunities to work with Legal, Food Safety/QA, Sales, Product, and Finance teams while ensuring