Quality Control Data Specialist

IFF; Memphis (TN); On-site; USD 32,000 - 48,000; Full time

Job summary

IFF in Memphis seeks a dedicated Food Safety Administrative Assistant to support our food safety program. You will maintain records, ensure audit readiness, and help implement FSMA-aligned controls across departments.

The role requires strong organizational skills, proficiency with Microsoft Office and Excel, and excellent written and verbal communication to liaise with regulators, suppliers, and internal teams.

Qualifications

• High School Diploma or Equivalent required; a bachelor’s degree in Food Science, Public Health, or a related field is preferred.
• Strong organizational skills and attention to detail are essential.
• Proficiency in Excel for data analysis and reporting; solid command of MS Office.
• Excellent written and verbal communication; ability to collaborate with cross‑functional teams.

Responsibilities

• Record Keeping and Compliance Documentation: Maintain meticulous records of food safety measures, audit findings, and corrective actions.
• Collaboration and Teamwork: Work with cross‑functional teams to ensure seamless implementation of food safety guidelines.
• Audit and Inspection Support: Prepare for third‑party audits and coordinate audit logistics; support inspections.
• Training and Education: Deliver food safety training to staff and update training materials to reflect regulatory changes.

Skills

Organizational skills

Attention to detail

Microsoft Excel

MS Office Suite

Communication skills

Stakeholder liaison

Education

High School Diploma or Equivalent

Bachelor's degree in Food Science or Public Health preferred

Tools

Microsoft Office Suite

Microsoft Excel

Job description

Job Summary We are seeking a dedicated, detail‑oriented individual to join our team as a Food Safety Administrative Assistant. In this pivotal role, you will be instrumental in maintaining and enhancing our food safety protocols. Your commitment to ensuring safe food practices will contribute significantly to our mission of promoting public health. We welcome passionate individuals to apply and help us uphold the highest standards of food safety.

Key Responsibilities

• Record Keeping and Compliance Documentation:
  • Maintain meticulous records of all food safety measures, audit findings, and corrective actions taken.
  • Ensure all documentation is audit‑ready and complies with the Food Safety Modernization Act (FSMA) and other relevant standards.
• Collaboration and Teamwork:
  • Work closely with cross‑functional teams to ensure seamless implementation of food safety guidelines.
  • Facilitate communication between departments to address food safety concerns proactively.
• Audit and Inspection Support:
  • Assist in preparing for third‑party audits by organizing necessary documentation and coordinating audit logistics.
  • Support management during inspections by regulatory bodies, ensuring all requirements are met and processes are transparent.
• Training and Education:
  • Coordinate and assist with the delivery of food safety training programs for staff, emphasizing the importance of food safety culture.
  • Update training materials to reflect the latest food safety trends and regulatory changes.

Qualifications

• Educational Background:
  • High School Diploma or Equivalent required; a bachelor’s degree in Food Science, Public Health, or a related field is preferred.
• Skills and Abilities:
  • Exceptional organizational skills and a keen eye for detail.
  • Proficiency in Microsoft Office Suite, with advanced skills in Microsoft Excel for data analysis and reporting.
• Communication and Collaboration:
  • Excellent communication skills, both written and verbal, with the ability to work effectively in a team environment.
  • Ability to liaise with various stakeholders, including regulatory authorities, suppliers, and internal teams.