Document Control Assistant

Snackruptors Inc.; West Hempfield Township (PA); On-site; USD 40,000 - 55,000; Full time

Job summary

Snackruptors Inc. is seeking a Document Control Assistant to manage all QA documentation, including QA systems and Palm Oil Tracking. The role requires organizing documents from production runs, ensuring accuracy, and preparing packages for each product run.

You will coordinate with multiple teams to ensure compliance with GMP, food safety, and company policies, while supporting audits and deviation tracking. This is an on-site position in Pennsylvania.

Qualifications

• Must be able to work with minimal supervision.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Good math skills and strong organizational abilities.
• Ability to work in a fast-paced environment.

Responsibilities

• Ensure all documents from each production run/line are collected each shift.
• Create a package containing processing documents from mixing to final packaging.
• Ensure documents are clear, concise, correct and complete.
• Mark corrections and identify responsible parties.
• Track reports and deviations and prepare a monthly trend summary.
• Collaborate in a multi-disciplinary team to meet quality & food safety expectations.
• Document and track changes for regular, customer-specific, organic and allergen changeovers.
• Collect and review pre-operational documents for each department per shift; coordinate with maintenance on corrective actions.
• Review QA audit reports and ensure sign-off and filing.
• Review Certificates of Analysis for ingredients against product specs.
• Track Palm Oil usage in Palm Oil Tracker.
• Participate in internal/external audits, mock recalls, traceability (BRC/IFS), HACCP nonconformance verification.
• Review receiving records, packaging and shipping related logs; maintain filing of BOLs and sanitation records.
• Perform other assigned duties and follow Health & Safety rules.

Skills

Attention to detail

Organizational skills

Math skills

Fast-paced environment

Education

Business / food science background

Tools

Microsoft Office

Job description

Job Posting

Document Control Assistant

Responsible for managing all incoming and outgoing documentation of the quality assurance department, including management of QA Systems and Palm Oil Tracking.

The associate’s primary functions and responsibilities are as follows:

• Ensure that all documents from each production run and each production line are accounted for and collected during each shift.
• Create a package containing all processing documents of each product run, from creation at mixing to the final packaged product.
• Ensure that all submitted documentation is clear, concise, correct and complete.
• Mark all corrections required for all documentation submitted and identify the responsible parties involved.
• Track all reports and deviations and complete a monthly summary to trend findings.
• Must be able to work within a multi‑disciplinary team and ensure that Company’s quality & food safety expectations are being met and understood by all team members.
• Ensure proper documentation is submitted for regular, customer specific, organic and allergen changeovers. Document and deviation tracking will be completed for these documents as outlined above.
• Employee will ensure that all pre‑operational documentation is submitted for each department for each shift. Document and deviation tracking will be completed for these documents as outlined above, as well as follow up with maintenance on any corrective measures noted during inspection.
• Employee will collect and review all quality audit reports that are completed by the QA auditor, ensure they are signed off by the appropriate auditor, and filed.
• Employee will review all Certificates of Analysis for incoming ingredients as they are submitted and review them against the product specification standard.
• Track all Palm Oil that is used in the facility in the designated Palm Oil Tracker.
• Participation in internal and external audits, mock recalls, traceability (BRC/IFS), and HACCP nonconformance verification.
• Review receiving records, flour tailing record, personnel verification, pre‑op shipping and receiving, pre and post loading inspection checklist trailer and container, peanut testing log, sharp tool records, ingredient storage temperature check record, tailgate and packaging meeting records, transfer receiving records, etc.
• Filing of BOLs, Sanitation Records, transfer orders, pre‑shift inspection record, drivers access controls and container switch files.
• Perform other assigned duties.
• Follow Health and Safety rules and regulations.
• Must follow Good Manufacturing Practices, Food Safety, and Food Defense guidelines.
• Comply with all Company policies and procedures.

Working conditions

• Always work indoors.
• Compliant with ventilation, cleanliness, space, lighting and temperature.

Physical requirements

• Must be able to lift up to 50 lbs.
• Sitting involved.
• May repeat the same movement.
• Typing involved.

Job Requirements

• Must be able to work with minimal supervision.
• Educational background in a business / food science background preferred.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, with the ability to create and manage documents, spreadsheets, email communications, and presentations effectively.
• Must have good math skills.
• Strong organizational skills.
• Great attention to detail with accuracy.
• Ability to work in a fast‑paced environment.