Document Control Assistant

Kelly Services; North Carolina; On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Dental coverage

Retirement plan

Paid holidays

Job summary

Kelly Services is seeking a Documentation Control Assistant in Raleigh, NC. This fully onsite role supports GMP document control, including preparation, revisions, approvals, and archival activities to ensure GDP compliance and quality standards.

Ideal candidates have 2–4 years in GMP document control, strong MS Office skills, and experience with EDMS with an Associate or Bachelors degree. The position offers standard business hours and competitive compensation within the stated range.

Qualifications

• 2–4 years in document control or records management in GMP environments.
• Experience creating, formatting, reviewing, and maintaining controlled documents (SOPs, forms, records, training).
• Knowledge of GMP, GDP, and document control principles.
• Strong organization and multi-tasking with high accuracy.
• Proficiency with MS Office and EDMS systems.

Responsibilities

• Coordinate preparation, review, and maintenance of GMP documents.
• Format, edit, and ensure accuracy of controlled documents.
• Manage routing, approvals, issuance, and version control in EDMS.
• Maintain records and ensure accessibility and archiving.
• Track revisions and deadlines; support records management and retrieval.
• Assist audits and inspections; generate reports and logs.

Skills

GMP document control

SOPs and forms handling

GDP knowledge

Organization skills

MS Office + EDMS

Education

Associate or Bachelor's degree

Tools

EDMS

LMS

QMS

Job description

Job Description

Documentation Control Assistant

Location: Raleigh, NC
Schedule: Fully Onsite | Monday–Friday | Normal Business Hours
Salary: $50,000–$65,000

Position Summary

The Documentation Control Assistant provides document control support to ensure GMP-controlled documents are accurate, compliant, and maintained throughout the document lifecycle. This role works closely with cross-functional teams to support document preparation, revisions, approvals, records management, and archival activities while ensuring compliance with GMP, Good Documentation Practices (GDP), and company quality standards.

Key Responsibilities

• Coordinate the preparation, review, revision, and maintenance of GMP-controlled documents.
• Format, edit, proofread, and manage controlled documents for accuracy and compliance.
• Support document routing, approvals, issuance, distribution, and version control within electronic document management systems (EDMS).
• Maintain document control records and ensure documents are current, properly archived, and readily accessible.
• Track document revisions, change requests, and documentation deadlines.
• Support records management, document retrieval, and archival activities.
• Respond to documentation inquiries and resolve document-related issues.
• Collaborate with cross-functional teams to ensure documentation aligns with company procedures and regulatory requirements.
• Generate document control reports, metrics, and tracking logs.
• Assist with audit and inspection readiness by organizing and retrieving documentation.
• Support continuous improvement initiatives related to document control and records management.
• Perform additional duties as assigned.

QualificationsRequired

• 2–4 years of experience in document control, records management, quality systems, or administrative support within a GMP-regulated environment.
• Experience creating, formatting, reviewing, and maintaining controlled documents such as SOPs, work instructions, forms, records, and training documents.
• Working knowledge of GMP regulations, Good Documentation Practices (GDP), and document control principles.
• Strong organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and electronic document management systems (EDMS).
• Excellent attention to detail and commitment to documentation accuracy.

Preferred

• Associate's or Bachelor's degree in Business Administration, Life Sciences, Quality, Technical Writing, or a related field.
• Experience in pharmaceutical, biotechnology, medical device, or other regulated manufacturing environments.
• Familiarity with EDMS, Learning Management Systems (LMS), and Quality Management Systems (QMS).
• Experience supporting audits, inspections, records management, and document archival.
• Strong written and verbal communication skills with the ability to work effectively across departments.
• Experience identifying and implementing process improvements.

Work Environment

• Fully onsite position based in Raleigh, NC.
• Standard Monday–Friday business hours.
• Primarily office-based with occasional work in manufacturing, laboratory, warehouse, or archival areas.
• Frequent computer use and document review.
• Must be able to occasionally lift up to 25 pounds and comply with applicable GMP and safety requirements.
• No supervisory responsibilities.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Why Kelly Science & Clinical?

Kelly Science & Clinical is your connection to premier scientific and clinical companies looking to hire industry experts just like you. Our team creates expert talent solutions to solve the world’s most critical challenges. Every day, we match science professionals with dream jobs that fit thei