Document Control Administrator (Phoenix, AZ) - Austin Commercial

Austin Industries, Inc.; Phoenix (AZ); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability insurance

401K match

ESOP

Job summary

Austin Commercial, part of Austin Industries, is hiring a Document Control Administrator for a large commercial project in Phoenix, AZ. The role focuses on managing all documents during pursuit, preconstruction, and construction, and training staff on the document control process.

The position requires at least four years of document control experience on commercial projects and proficiency with Word/Excel; familiarity with Newforma or Aconex is preferred.

Qualifications

• Minimum 4 years of progressive document control experience on commercial construction projects.
• Proficiency with Microsoft Word and Excel.
• Experience with project management software such as Newforma or Aconex preferred.

Responsibilities

• Develops and administers all record keeping, including all written and electronic correspondence and safety/quality reporting.
• Distributes documents internally and to owners, designers, material suppliers, subcontractors and sub-consultants.
• Inserts RFIs and document revisions into contract documents; distributes updated documents to the team and subcontract partners.
• Produces the permit drawing log, distributes bid packages, and logs RFIs and answers for bids.
• Distributes award notifications.
• Trains new and existing staff in document control programs.
• Develops and audits the file system for consistent naming conventions and locations.
• Assists project team in document search and retrieval.
• Provides document control training including procedures and policies.
• Assists with project start-up and implementation of document control; supports closeout and archiving.

Skills

Document control

MS Word

MS Excel

Newforma

Aconex

Job description

Do you want to make a difference? Do you want to grow your career at one of the industry’s leading construction firms? Put your expertise and project engineering skills to work at Austin Commercial. Austin Commercial is currently seeking a Document Control Administrator for a $5 billion project in Phoenix, AZ. We set the standard for commercial construction and we’re looking for talented construction professionals to join us. Austin is 100% employee-owners, so every one of our employee-owners has a vested interest in our success. As a result, we consistently meet and exceed our customers’ expectations with our commitment to safety, service, and integrity. Join us today. We Own It!

The Document Control Administrator will manage all documents during the pursuit, preconstruction and construction phases of large, commercial construction projects. Will also assist in the development of document control procedures and train employee-owners to manage the document control process during construction. This is a great opportunity to join an established company and add immediate value.

Functional Areas Of Responsibility

• Develops and administers all record keeping, including all written and electronic correspondence, reporting for safety and quality and ensures properly posted to Bluebeam.
• Responsible for document distribution internally and to owners, designers, material suppliers, subcontractors and sub-consultants.
• Responsible for inserting RFIs, document revisions, etc. into the contract documents, as well as distributing notifications for updated documents to the internal team and subcontract partners.
• Produce the Permit drawing log of included pages, distribute the bid package, receive the packages for electronically filing, log all RFI’s (and answers) and distribute as an addendum to bid participants.
• Distribute award notifications.
• Training new and existing staff in the usage of programs.
• Develops and audits the file system for consistency in naming conventions and file locations.
• Assists project team in document search.
• Provides document control training including procedures, policies, and software.
• Assists with project document control startup and implementation.
• Assists with project closeout, assembly and organization of as‑built documents and file transfer to owner and archives.

Requirements

• A minimum of four (4) years’ progressive document control experience on commercial construction projects is required.
• Intermediate level of proficiency in Microsoft Word and Excel.
• Experience in project management software (Newforma, Aconex, etc.) preferred.
• Demonstrates a high volume of production in a fast-paced environment.
• Demonstrates attention to detail in work product.Strong organizational abilities.
• Applicants must be legally authorized to work for ANY employer in the United States. Austin is unable to sponsor or take over sponsorship of an employment visa for this position.

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee‑ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.

Austin Commercial is an Equal Opportunity Employer.

See the “Know Your Rights” poster available in English and Spanish.

About Austin Commercial

Become an owner of one of North America’s most respected and fastest‑growing commercial construction firms! Austin Commercial’s employee-owners put our expertise to work in regional and national operations, building iconic projects that set the bar in our industry. Whether world‑class airports and aviation facilities, technologically advanced healthcare facilities, cutting‑edge educational and research facilities, professional sports stadiums, high‑rises, hospitality, and other leading commercial markets, Austin’s industry expertise and ingenuity are second to none. Become an employee‑owner today, grow your career, and put your skills to work at Austin Commercial. We Own It!

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