Document Control Administrator II

Spitzer Industries; Houston (TX); On-site; USD 30,000 - 41,000; Full time

Job summary

Spitzer Industries seeks a detail-oriented Document Control Administrator in Houston, TX. You will process, distribute, and maintain controlled documents using a document control system, supporting QC and shop teams with IFC drawings, ITPs, WPS, and data books.

The role requires a High School Diploma or equivalent and 3–5 years of related experience, strong written/verbal communication, and proficiency with MS Office and Adobe.

Qualifications

• High School Diploma or equivalent required.
• 3–5 years related experience or training in document control, QC, or a related field.
• Proficient written and verbal communication.
• Knowledge of MS Office and Adobe software.
• Good customer-relations skills.

Responsibilities

• Process, distribute and maintain controlled documentation using a document control system.
• Verify accuracy of NDE-related requests and reports; update welding matrices and reports.
• Maintain folders and access for NDE qualifications and shop inspectors.
• Provide IFC drawings, ITPs, WPS and data books as requested to clients.
• Communicate with QC inspectors and shop foremen; coordinate with clients on data books and NDE signatures.
• Ensure compliance with safety policies and procedures.

Skills

Communication skills

Customer relations

Experience 3-5 years

Education

High School Diploma or Equivalent

Tools

MS Office

Adobe software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Document Control Administrator

Full time hourly nonexempt Indirect Houston, TX, US

SUMMARY OF DUTIES

Process, distribute and maintain controlled documentation using a document control system.

RESPONSIBILITIES

This position will have the following general/minimum responsibilities:

• Collect and process NDE requests and reports. Update weld matrix with request dates and on reports, verify accuracy and completeness. Verify if NCR/QN requirements for NDE are done.
• Create weld matrix (structural and piping) from weld maps obtained from QC.
• Updates matrixes with revised weld numbers from revised weld maps, enter reports.
• Monitor NDE qualifications. Set up and maintain folder in network. Call NDE companies before expiration occurs.
• Issue out weld/map matrix to Shop and Client inspectors using Weld Map Issued Log.
• Request and process heat number drawings, pipe serialization cut sheet and consumables.
• Create Table of Contents for data books and issue for approval if required.
• Compile and complete data books. Scan and bookmark accepted data books.
• Maintain open communication with QC inspectors and shop foreman. As requested, provide IFC drawings, ITP, WPS and answers to clients, material heat number and/or SII heat numbers.
• Maintain open communication with client inspectors, passing on NDE reports for signatures and/or data books for review. Answer questions as required.
• Understand and follow all safety policies and procedures.

EDUCATION / EXPERIENCE / KNOWLEDGE

The following education, experience and knowledge are preferred for this position:

• High School Diploma or its equivalent.
• Three to five years related experience and/or training in the field or related area.
• Good written and verbal communication skills.
• Knowledge of MS Office software and Adobe
• Good customer relations skills.

WORK ENVIRONMENT/PHYSICAL DEMANDS

• Working conditions are normal for an office environment.
• Frequent sitting and operating a computer.
• May involve trips to shop and to other offices in the facility. Some exposure to possible shop hazards including high noise, heavy machinery and shop traffic.