Document Control Administrator II

Spitzer Industries, Inc.; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Spitzer Industries, Inc. seeks a Document Control Specialist to manage controlled documentation in a document control system and support quality administration.

You will collect NDE requests, create weld matrices, and maintain data books while coordinating with QC inspectors and clients to ensure accuracy and timely approvals. The role requires a High School Diploma with 3–5 years of related experience, plus strong MS Office and Adobe skills and solid written/verbal communication for effective

Qualifications

• High School Diploma or its equivalent.
• Three to five years related experience and/or training in the field or related area.
• Good written and verbal communication skills.
• Knowledge of MS Office software and Adobe
• Good customer relations skills.

Responsibilities

• Collect and process NDE requests and reports. Update weld matrix with request dates and on reports, verify accuracy and completeness.
• Create weld matrix (structural and piping) from weld maps obtained from QC.
• Update matrices with revised weld numbers from revised weld maps, enter reports.
• Monitor NDE qualifications. Set up and maintain folder in network. Call NDE companies before expiration occurs.
• Issue out weld/map matrix to Shop and Client inspectors using Weld Map Issued Log.
• Request and process heat number drawings, pipe serialization cut sheet and consumables.
• Create Table of Contents for data books and issue for approval if required.
• Compile and complete data books. Scan and bookmark accepted data books.
• Maintain open communication with QC inspectors and shop foreman. As requested, provide IFC drawings, ITP, WPS and answers to clients, material heat number and/or SII heat numbers.
• Maintain open communication with client inspectors, passing on NDE reports for signatures and/or data books for review. Answer questions as required.
• Understand and follow all safety policies and procedures.

Skills

Written communication

Verbal communication

Customer relations

Attention to detail

Education

High School Diploma or equivalent

Tools

MS Office

Adobe

Job description

Process, distribute and maintain controlled documentation using a document control system.

2.0 REPORTS TO / SUPERVISES

Reports To: Document/Quality Administrator

3.0 RESPONSIBILITIES

This position will have the following general/minimum responsibilities:

• Collect and process NDE requests and reports. Update weld matrix with request dates and on reports, verify accuracy and completeness. Verify if NCR/QN requirements for NDE are done.
• Create weld matrix (structural and piping) from weld maps obtained from QC.
• Updates matrixes with revised weld numbers from revised weld maps, enter reports.
• Monitor NDE qualifications. Set up and maintain folder in network. Call NDE companies before expiration occurs.
• Issue out weld/map matrix to Shop and Client inspectors using Weld Map Issued Log.
• Request and process heat number drawings, pipe serialization cut sheet and consumables.
• Create Table of Contents for data books and issue for approval if required.
• Compile and complete data books. Scan and bookmark accepted data books.
• Maintain open communication with QC inspectors and shop foreman. As requested, provide IFC drawings, ITP, WPS and answers to clients, material heat number and/or SII heat numbers.
• Maintain open communication with client inspectors, passing on NDE reports for signatures and/or data books for review. Answer questions as required.
• Understand and follow all safety policies and procedures.

4.0 EDUCATION / EXPERIENCE / KNOWLEDGE

The following education, experience and knowledge are preferred for this position:

• High School Diploma or its equivalent.
• Three to five years related experience and/or training in the field or related area.
• Good written and verbal communication skills.
• Knowledge of MS Office software and Adobe
• Good customer relations skills.

5.0 WORK ENVIRONMENT/PHYSICAL DEMANDS

• Working conditions are normal for an office environment.
• Frequent sitting and operating a computer.
• May involve trips to shop and to other offices in the facility. Some exposure to possible shop hazards including high noise, heavy machinery and shop traffic.