Document and Data Controller - Temporary

Vytran LLC; Sparta Township (NJ); Hybrid; USD 29,000 - 36,000; Full time

Benefits offered by this job

401K

Healthcare benefits

Job summary

Thorlabs Measurement Systems, based in Sparta, NJ, is seeking a detail-oriented professional to manage ERP data entry, document control, and change orders. The role includes purchasing steps, planning production orders, and monitoring MRP while supporting engineering and admin tasks.

The position is full-time, temporary through February 2027, with up to 10% travel to other Thorlabs sites. Associates degree or equivalent experience is required, and proficiency in Dynamics 365 is preferred.

Qualifications

• Associates degree or equivalent work experience.
• Proficiency in Microsoft Dynamics 365 or similar ERP software.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent attention to detail and organization.
• Strong written and verbal communication and customer service skills.
• Ability to work in a team and meet high quality standards.

Responsibilities

• Engineering and production data entry, document revision, and control in the ERP system.
• Generate and implement change orders in the ERP system.
• Conduct high-level document reviews and communicate errors with engineering.
• Manage change order action items and ensure full execution.
• Notify internal/external parties of change impacts.
• Maintain local engineering documentation directory and ERP data alignment.
• Place purchase orders for assigned items and expedite deliveries as needed.
• Plan, schedule, and start/end production orders for assigned items.
• Monitor MRP for assigned items to maintain inventory minimums.
• Interact with vendors to communicate expectations and deadlines.
• Help resolve purchasing issues for production and R&D items.
• Prioritize tasks to meet deadlines and support workflows.
• Generate periodic reports as directed by Management.
• Assist with general administrative tasks and team support.

Skills

ERP experience

Attention to detail

Data entry

Documentation control

Microsoft Office

Verbal communication

Education

Associates degree

Tools

Dynamics 365

ERP software

Job description

At Thorlabs, we design and manufacture components, instruments, and systems that transform the world by identifying, enabling, and accelerating key photonics (i.e., light-based) technologies. Backed by a dedicated workforce of more than 3,000 employees worldwide, Thorlabscontributes to cutting-edge research and real-world innovation.

Whether you're early in your career or bringing years of experience, you’ll find opportunities to grow, take ownership, and make meaningful contributions from day one. We know every employee brings unique talents and perspectives that fuel our success, and we seek driven individuals who are excited to make an impact in a fun, fast-moving culture.

This is a full time temporary position expected to last through February 2027.

Thorlabs Measurement Systems manufactures and assembles precision, multiprobe video measurement systems, their subassemblies, and associated metrology products. This position is primarily responsible for compiling and entering engineering-related documentation into the Thorlabs Enterprise Resource Planning (ERP) system. Additionally, some purchasing and planning activities are required for this role. While this position is based in Sparta, NJ, up to 10% travel may be required to other Thorlabs sites.

Essential Job Functions include the following,

• Responsible for engineering and production data entry, document revision, and control in the Thorlabs ERP system.
• Generates and implements change orders in the ERP system.
• Conducts high-level documentation reviews and communicates errors with engineering.
• Manages change order action items, ensuring full execution by appropriate personnel.
• Notifies internal and external parties of change impacts when necessary.
• Maintains local engineering documentation directory, ensuring data accuracy and alignment with ERP data.
• Places purchase orders for assigned items, expediting deliveries if necessary.
• Plans, schedules, starts and ends production orders for assigned items.
• Monitors MRP for assigned items to ensure inventory minimums are maintained.
• Interacts with external vendors to communicate expectations and deadlines.
• Helps resolve outstanding issues related to purchasing of production and R&D items
• Prioritize tasks to meet deadlines and support department workflows.
• Generates special and periodic reports as required or directed by Management
• Assist with general administrative tasks and provide team support as needed.

In addition to the essential functions and duties listed above, all positions are also responsible for:

• Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work-related tasks in a manner that is in compliance with all Company policies and procedures.
• Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments.

The Company retains the right to change or assign other duties to this position.

Physical Activities:

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

Experience:

• year of previous experience working in a ERP environment is preferred.

Education:

• Associates degree or equivalent work experience

Specialized Knowledge and Skills:

• Proficiency in Microsoft Dynamics 365 or similar ERP software.
• Proficiency in Microsoft Office software (Word, Excel, & PowerPoint, etc.).
• Ability to interpret follow, edit, and provide feedback on written work instructions.
• Excellent attention to detail and organization skills.
• Strong written, verbal communication skills and customer service skills.
• Ability to work well in a team environment and comply with high quality standards.
• Strong problem-solving skills to work through various tasks and situations
• Ability to function autonomously with minimal supervision.
• Flexibility/adaptability in a fast-paced & dynamic environment.

The hourly pay range for this position is $21.00-$26.00 depending on experience

Thorlabs values its diverse environment and is proud to be an Equal Employment Opportunity/Affirmative Action employer. All qualified individuals will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.

Temporary employees of Thorlabs may be eligible to participate in our company sponsored 401K, Healthcare and other benefits upon meeting each eligibility criteria.