Docketing Specialist

Anaqua; United States; Remote; USD 45,000 - 60,000; Full time

Benefits offered by this job

Hybrid or fully remote work model

Medical, dental, vision, life, and pet

401(k) with company match

Casual and fun work environment

3 weeks of vacation

8 company holidays, plus 2 floating

Job summary

You will collaborate with paralegals and legal teams on U.S. and foreign prosecution matters, apply Anaqua quality standards, and resolve discrepancies using IP resources. This role offers a remote-friendly environment with strong docketing QA focus.

Qualifications

• 2+ years of patent docket experience.
• Expertise in US, PCT, EP and other major jurisdictions.
• Bachelor's degree required.
• US citizen or lawful permanent resident.
• Ability to work remotely in the United States.
• Experience with ANAQUA or PATTSY platforms; QA experience is a plus.

Responsibilities

• Monitor incoming communications from outside counsel, foreign agents, US Patent and Trademark Office and other PTOs to ensure timely review and processing.
• Review incoming docketing related communications for PTO requirements, deadlines, and identifying bibliographic information.
• Update records with bibliographic information as provided in official PTO documents and filed responses.
• Update records with tasks and corresponding deadlines, or closure of tasks and corresponding deadlines, as provided in official PTO documents and filed responses.
• Provide assistance to client and paralegals with U.S. and foreign prosecution related projects.
• Ensure consistent application of Anaqua quality assurance in the review and processing of incoming communications.
• Use PTO, IP-related, and other known resources to identify, investigate and resolve discrepancies related to application or database errors.

Skills

Docketing experience

IP filing & prosecution

Remote work ability

Team collaboration

Education

Bachelor's degree

Tools

ANAQUA

PATTSY

Job description

Anaqua is looking for a Docketing Specialist to join our Services team, working fully remotely within the United States. In this role, you will monitor incoming communications from outside counsel and patent offices worldwide, keeping docket records accurate and deadlines under control across the full IP lifecycle. You will work closely with paralegals and legal teams to support both U.S. and foreign prosecution matters.

You’ll Love This Job If You Like To:

• Monitor incoming communications received from outside counsel, foreign agents, US Patent and Trademark Office and other PTO’s to ensure timely review and processing.
• Review incoming docketing related communications for PTO requirements, deadlines, and identifying bibliographic information.
• Update records with bibliographic information as provided in official PTO documents and filed responses.
• Update records with tasks and corresponding deadlines, or closure of tasks and corresponding deadlines, as provided in official PTO documents and filed responses
• Provide assistance to client and paralegals with U.S. and foreign prosecution related projects.
• Ensure consistent application of identified Anaqua Quality Assurance in the review and processing of incoming communications.
• Use PTO, IP-related, and other known resources to competently identify, investigate and resolve discrepancies related to application or database error and/or anomalies.

What You'll Need To Be Successful:

• 2+ years of patent experience, preferably in a patent docket environment.
• Expertise in IP filing and prosecution practices in the US, PCT, EP, and other major jurisdictions world-wide.
• Bachelor's degree required
• U.S. citizen or lawful permanent resident
• Must be able to work remotely in the United States
• Experience working in ANAQUA and/or PATTSY platforms. FIP and other platform experience a plus.
• Experience working in a docketing quality assurance (QA) role a plus.
• Ability to prioritize, multi-task and consistently follow Anaqua docketing standard operating procedure.
• Must be able to work as a member of a larger legal team, as well as independently manage a variety of tasks

Perks & Benefits:

• Hybrid or fully remote work model
• Medical, dental, vision, life, and pet insurance
• 401(k) with company match
• Casual and fun work environment
• 3 weeks of vacation
• 8 company holidays, plus 2 floating holidays

Anaqua, Inc. is a premium provider of integrated intellectual property (IP) management technology solutions and services. Anaqua’s AQX platform combines best practice workflows with big data analytics and tech-enabled services to create an intelligent environment designed to inform IP strategy, enable IP decision-making, and streamline IP operations. Today, nearly half of the top 100 U.S. patent filers and global brands, as well as a growing number of law firms worldwide use Anaqua’s solutions. Over one million IP executives, attorneys, paralegals, administrators, and innovators in large and medium-sized companies use the platform for their IP management needs. The company’s global operations are headquartered in Boston, with offices across the U.S., Europe, Asia, and Australia. For additional information, please visit anaqua.com, or on LinkedIn.

Anaqua is an Equal Opportunity/Affirmative Action Employer for Veterans and the Disabled, and all qualified applicants are considered for employment without regard to veteran status, race, color, religion, sex, national origin, age, physical or mental disability, pregnancy, childbirth or related medical conditions, marital status, personal appearance, political affiliation, sexual orientation, gender identification, family responsibilities, genetic information, spouses of protected veterans, or any other characteristic or status protected by applicable law.

If you require a reasonable accommodation to complete the application process due to a disability, please contact Lindsay Fegan, HR Director at [e-mail]. We will work with you to identify and provide appropriate accommodations that do not impose an undue hardship on the company.

As a federal contractor, Anaqua also maintains affirmative action programs to implement our equal employment opportunity policy for individuals with disabilities and protected veterans. Employees or applicants who wish to review the full narrative portion of Anaqua's affirmative action program for individuals with disabilities and/or protected veterans may schedule an appointment to do so by contacting HR Director, Lindsay Fegan during normal business hours.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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The total rewards package for this role is expected to include an annual salary between $45,000–$60,000, determined based on factors such as relevant experience, skills, and qualifications. Additional compensation may include a comprehensive benefits package.