Docketing Specialist

Shook, Hardy and Bacon; Tampa (FL); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision

Retirement plan

Paid time off

Job summary

Shook, Hardy & Bacon seeks a Docketing Specialist to provide multi-jurisdictional litigation calendaring and docketing services for its teams using the firm’s docketing software. The role requires deep knowledge of federal, state, and local rules and strong data management skills, with preference for experience in BEC Docket Enterprise.

The position involves reviewing documents for deadlines, creating calendars, responding to requests, and maintaining docketing documentation.

Qualifications

• Two years of litigation docketing experience and/or training or an Associate's degree.
• Strong knowledge of litigation processes, court rules, and electronic research of court dockets.
• Knowledge of department and client guidelines, practices and procedures.
• Ability to manage multiple tasks and meet deadlines with high quality and attention to detail.
• Collaborate and communicate effectively with attorneys, clients and co-workers.

Responsibilities

• Review documents for relevant dates and enter deadlines into the docketing system.
• Create, review and distribute calendar and case reports.
• Respond to requests from litigation team regarding docketed events and rules.
• Identify docketing anomalies and research to resolve issues.
• Assist in investigating docket issues and implementing solutions.
• Document docketing processes, guidelines and practices.
• Provide backup support to client service and legal operations staff.
• Stay updated on best practices and docketing systems to improve efficiency.
• Assist with ad hoc projects as needed.

Skills

Litigation processes

Court rules

Electronic research

Prioritization

Communication

Education

AA degree or equivalent

Tools

BEC Docket Enterprise

Job description

The Docketing Specialist is responsible for providing multi-jurisdictional litigation calendaring and docketing services to litigation teams in the firm's docketing management software. This position requires an in-depth understanding of federal, state, and local rules as well as practices and procedures for multiple practice areas. Strong data management skills required with prior hands-on working experience with BEC Docket Enterprise preferred.

• Reviews documents for relevant dates and enters deadlines into the firm's docketing/calendaring system, BEC (or similar docketing software), following docketing policies and procedures.
• Creates, reviews and distributes calendar and case reports.
• Responds to requests from litigation team members regarding docketed events and deadlines, court procedures and rules.
• Works independently to recognize docketing anomalies and conducts appropriate research to resolve same.
• Assists in the investigation of docket issues and implementing solutions to mitigate future issues, if needed.
• Creates and maintains documentation for docketing processes, procedures, guidelines and practices.
• Provides back-up support to Client Service Specialists and Legal Operations Specialists.
• Stays abreast of industry best practices, docketing system(s) and technical considerations to present options to enhance the practice, increase efficiencies, and meet client needs.
• Assists with ad hoc projects, as needed.

Requirements

• Associate's degree (A.A.) or equivalent from two-year college or technical school and at least two years of litigation docketing experience and/or training; OR equivalent combination of education and experience.
• Strong knowledge of litigation processes, court rules, and procedures including how to conduct electronic research of court case dockets.
• Comprehensive knowledge of specific department and client guidelines, practices and procedures.
• Ability to complete assigned tasks in a timely manner with a high level of quality and attention to detail.
• Effectively set priorities, manage multiple projects and meet deadlines.
• Ability to collaborate and communicate in an effective manner with attorneys, clients and co-workers.

Benefits Statement

Shook, Hardy & Bacon provides a competitive salary and comprehensive salary and benefits package for professional staff which includes medical, dental, vision, disability and life insurance, retirement plan with a generous contribution plan, and paid time off.

Salary Statement

The expected salary range for this position may vary based upon several factors including, but not limited to, relevant skills/experience, time in role, base salary of internal peers, prior performance, area of expertise, and geographic/office location.

Alternate Locations

Tampa , Florida , United States

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

EEO is The Law

EEO is the Law