Docketing Analyst

Troutman Pepper Locke; Houston (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

Troutman Pepper Locke seeks a Docketing Analyst to provide precise, timely docket information to IP attorneys and staff. You will maintain complex docket portfolios, including high-visibility matters, ensure filing logs integrity, and support confidentiality in all docket-related communications.

Essential duties include managing incoming mail from USPTO and foreign offices, keeping the docket calendar current, and assisting with audits and mass updates.

Qualifications

• Must have strong knowledge of US and international trademark law.
• Experience with docketing processes and audits.
• Proficient in docket software applications and data management.

Responsibilities

• Read, sort, and distribute mail from USPTO and other agencies.
• Maintain docket databases and generate required reports.
• Lead audits and mass updates of bibliographic data.
• Ensure accuracy of docketing in accordance with regulations.

Skills

Docketing knowledge

Patent/Trademark law

Microsoft Office

Docket software

Attention to detail

Communication skills

Working under pressure

Education

High school diploma or equivalent

Paralegal studies beneficial

College degree beneficial

Tools

PATTSY

iManage

Microsoft Office Suite

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.We invite you to explore the position below and to submit your application to join our team!The Docketing Analyst will provide daily detailed, accurate information to IP attorneys and staff regarding client information and deadlines, assisting the overall effective operations of the Docket Department. The Docketing Analyst maintains their assigned docket portfolios, including complex and high-visibility clients and matters, according to established policies and procedures, and performs all job functions for review of documents in alignment with established process and procedure, and exercises discretion and confidentiality in maintaining contact with clients, attorneys, and staff for docket-related matters. The Docketing Analyst works closely with all Docket team members to meet the goals of the firm.Essential Duties and Responsibilities:Read, sort, and distribute incoming mail, either from the U.S. Patent and Trademark Office “USPTO,” all other foreign government agencies, and/or foreign associates in a timely manner and in accordance with established procedures.Ensure daily full docket clearance, including monitoring workflow and maintaining the integrity of the filing logs in accordance with established policies and procedures.Provide guidance and respond to more complex docket-related questions and problems from the IP team of attorneys and staff.Maintain an accurate docket database and provide reports as required.Save client and legal documents to PATTSY; upload images to matter-level PATTSY page.Process abandoned and/or inactive files.Maintain and distribute an electronic global docket calendar, as assigned, for domestic/international patents, trademarks and inter-parties and as required within established guidelines and procedures.Maintain positive contact with attorneys, staff and clients and observe confidentiality of the Docket Department and firm’s clients.Ensure the accuracy and completeness of docketing of documents received from the USPTO within the requirements set by the Code of Federal Regulations, clients, all other foreign government agencies, and/or foreign associates.Maintain e-files through the firm’s IP Management System/iManage integration.Lead various audits, including auditing US pair inconsistencies, bibliographic audits, and PTO audits for formalities, as needed and assigned.Lead the team in completing successful mass updates, such as mass bibliographic data updates; assist with intakes, as needed and assigned.Knowledge, Skills and Abilities:In-depth knowledge of both US and international country trademark law with ability to immediately apply knowledge to docket actions.Strong knowledge of docket software applications.Excellent proofreading skills.Ability to identify and analyze complex issues and problems with managing data, including ability to identify discrepancies in audits and biographical data and recommend effective resolution.Effective communication skills, both verbal and written.Ability to work under pressure while producing a high volume of information with a high level of accuracy.Strong attention to detail.Ability to work independently and as a strong team member.Ability to work closely with all departments in understanding their processes in order to assist with the day-to-day operations of the IP and HSIP Practice Groups.Effective interpersonal skills to be able to communicate and follow instructions effectively from a diverse group of attorneys and staff.Ability to multi-task, work independently with limited supervision, and work under pressure with high-quality results.Proficient in Microsoft Office Suite.Education and/or Experience:High school degree or equivalent. College degree or equivalent specialized training (ex, paralegal studies) beneficial.Minimum of five (5) years of progressive Intellectual Property docketing experience in Trademark.Strong experience with domestic and foreign trademark and TTAB matters.The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.This position description does not constitute a written or implied contract of employment.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [e-mail] Employment OpportunityTroutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.Hiring Salary Range:$70,000.00 - $110,000.00