Docket Clerk

Troutman Pepper Locke LLP; Philadelphia (Philadelphia County); On-site; USD 70,000 - 110,000; Full time

Job summary

Troutman Pepper Locke LLP in Philadelphia seeks an IP Docket Specialist to ensure accurate docketing for US and non-US patent and trademark matters. You will manage docket portfolios, review documents, and maintain client confidentiality while coordinating with attorneys and staff.

The role requires strong attention to detail, excellent communication, and proficiency with Microsoft Office. A Bachelor's degree is required, and the team emphasizes support and advancement within the firm.

Qualifications

• Strong understanding of US and non-US patent and trademark processes.
• Excellent proofreading and data accuracy skills.
• Ability to communicate clearly with attorneys and clients.

Responsibilities

• Perform quality control reviews of docket entries for patent/trademark matters.
• Manage docket data transfers and update project management software.
• Provide backup support and ensure confidentiality of docket information.

Skills

US & Non-US Patent/Trademark Knowledge

Attention to Detail

Communication Skills

Data Management

Confidentiality

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

The IP Docket Specialist provides quality control over all statutory Patent and/or Trademark deadlines added or removed from the firm’s IP Management System. The IP Docket Specialist maintains their assigned Patent and/or Trademark docket portfolios according to established policies and procedures, performs all job functions related to review of documents, and exercise discretion and confidentiality in maintaining contact with clients, attorneys, and staff for docket-related matters.

Essential Duties And Responsibilities

• Conduct accurate and timely quality control reviews of all US and Non-US statutory Patent and/or Trademark docketing entries for the IP Docket team.
• Manage incoming data quality from transferring-in portfolios and provide specialized care to attorney teams throughout the transfer-in process. Update Project Management software accordingly.
• Provide back-up for the Docketing Specialists to maintain standard operating procedures as outlined by the firm.
• Ensure the docket database is accurately maintained and generate reports as needed or upon request and provide defined audit support (including data migration audit projects).
• Data cleanup and reconciliation.
• Maintain positive contact with attorneys, staff, and clients while ensuring the confidentiality of the Docket Department and the firm’s clients.
• Update docketing software with changes (ownership, transfers, attorney assignments, etc.).
• Patent and/or Trademark docketing quality control for U.S. and non-U.S. matters.
• Conduct accurate and timely quality control reviews of U.S. and non-U.S. statutory patent docketing entries in both PATTSY and/or CPI.
• Provide detailed, accurate information to IP attorneys and staff regarding client information and deadlines, supporting the effective operations of the Docket Department.

Required Knowledge, Skills, And Abilities

• Strong understanding of both US and Non-US Patent and/or Trademark statutory laws
• Demonstrate effective communication skills, both verbal and written.
• Ability to work under pressure while producing a high volume of information with a high level of accuracy.
• Excellent proofreading skills and strong attention to detail.
• Ability to identify and analyze complex issues and problems related to managing data.
• Ability to multi-task and work independently with minimal supervision as well as collaboratively with team members.
• Collaborate closely with all departments to understand their processes and assist with the day-to-day operations of the firm.
• Ability to multi-task and work independently with minimal supervision, and work under pressure with high quality results.
• Effective interpersonal skills to communicate and follow instructions effectively from a diverse group of attorneys and staff.
• Proficient in Microsoft Office Suite.

Required Education

• Bachelor’s degree or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [e-mail].

Equal Employment Opportunity

Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range

$70,000.00 - $110,000.00