Docket Specialist - CA Litigation

Polsinelli PC; United States; Remote; USD 90,000 - 110,000; Full time

Benefits offered by this job

Paid time off

Sick time off

Referral program

Medical insurance and benefits

Dental insurance

Vision insurance

Life insurance

AD&D insurance

ID Theft insurance

Long-term disability benefits

Short-term disability benefits

Parking/Transit reimbursement

401(k) benefits

Employee assistance

Job summary

Polsinelli PC in the United States is seeking an experienced Docket Specialist to join its Firm Docketing Department. The role supports attorneys across offices by reviewing court documents, calculating deadlines, and maintaining accurate docket entries in CompuLaw.

Ideal candidates have 3–5 years of litigation docketing, strong attention to detail, and proficiency with California court rules. The position requires the ability to manage multiple priorities in a fast-paced environment and

Qualifications

• 3–5 years of litigation docketing experience in a law firm or legal services environment.
• Strong working knowledge of California state and federal court rules.
• Experience calculating California litigation deadlines (discovery, motions, service, hearings).
• Experience researching and interpreting federal, state, and local court rules across jurisdictions.
• Experience using CompuLaw or a comparable rules-based docketing system.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook).

Responsibilities

• Review, analyze, and interpret pleadings to identify and calculate deadlines per court rules.
• Enter, update, and maintain deadlines and reminders in the docketing system.
• Perform quality-control reviews of docket entries for accuracy and compliance.
• Process docketing requests and electronic court filing notifications.
• Collaborate with attorneys, paralegals, and staff to clarify docketing needs.
• Provide backup support to other docketing team members as needed.
• Manage multiple priorities in a fast-paced environment.

Skills

Attention to detail

Prioritization

Communication skills

Ownership of workload

Independence

Team collaboration

PACER familiarity

CM/ECF familiarity

California litigation knowledge

Education

Paralegal certification

College degree

Tools

CompuLaw

Microsoft Word

Excel

Outlook

Job description

At Polsinelli,What a Law Firm Should Beis not just our tagline, it is what we live every day. We strive to create a dynamic environment where our team members are encouraged to bring their whole selves, creativity and professional passions into the workplace so that they can thrive.

Polsinelli is seeking an experienced Docket Specialist to join its Firm Docketing Department. The Docket Specialist will support attorneys and legal teams across multiple offices and practice groups by reviewing court documents, interpreting applicable court rules, calculating critical deadlines, and maintaining accurate docket entries in CompuLaw.

The ideal candidate will have strong litigation docketing experience, particularly with California state and federal court rules, exceptional attention to detail, and the ability to manage competing priorities in a fast-paced, deadline-driven environment.

CORE RESPONSIBILITIES

• Review, analyze, and interpret pleadings, court orders, notices, and other legal documents to identify and calculate critical deadlines in accordance with applicable court rules, statutes, local procedures, and firm docketing protocols.
• Research, analyze, and interpret federal, state, local, and judge-specific court rules and procedures across multiple jurisdictions, with an emphasis on California litigation.
• Enter, update, and maintain deadlines, court appearances, hearings, reminders, and other critical dates in the firm's centralized docketing system.
• Perform quality-control reviews of docket entries and deadline calculations to ensure accuracy, completeness, and compliance with firm procedures.
• Review and process incoming docketing requests, including electronic court filing notifications and other deadline-related communications.
• Collaborate with attorneys, paralegals, and administrative professionals to clarify docketing requests, address questions, and provide guidance regarding docketing processes in a timely and professional manner.
• Provide backup coverage and additional support to other Docketing team members as needed.
• Work collaboratively with team members to deliver accurate, timely, and high-quality service while maintaining professionalism.
• Effectively manage multiple priorities and competing deadlines in a fast-paced environment.
• Assume additional duties and responsibilities as assigned.

SKILLS

• Strong attention to detail.
• Solid initiative and independent judgment skills.
• Ability to manage and prioritize work efficiently.
• Strong verbal and written communication skills.
• Strong ability to take ownership and responsibility for workload.
• Reliable, dependable, and able to work independently or as part of a team.
• Excellent interpersonal skills; positive and proactive manner; strong work ethic.
• Ability to manage and prioritize work efficiently.
• Familiarity with PACER, CM/ECF, and California electronic court filing systems.
• Knowledge and understanding of the litigation process.

REQUIREMENTS

• 3–5 years of litigation docketing experience in a law firm or legal services environment, or an equivalent combination of relevant experience.
• Strong working knowledge of California state and federal court rules, including the California Code of Civil Procedure, California Rules of Court, and applicable local and judge-specific rules.
• Experience calculating California litigation deadlines, including discovery, motion practice, service, hearings, and trial-related deadlines.
• Experience researching and interpreting federal, state, and local court rules across multiple jurisdictions.
• Experience using CompuLaw or a comparable rules-based litigation docketing system.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational skills and the ability to independently manage multiple assignments and competing deadlines.
• College degree, paralegal certification, or equivalent experience preferred.

The budgeted salary range for this position is $90,000 - $110,000.

As part of full-time employment associated with this position, Polsinelli PC offers the following benefits:

• Paid time off
• sick time off
• a referral program
• medical insurance and benefits
• dental insurance
• vision insurance
• life insurance
• AD&D insurance
• ID Theft insurance
• long-term disability benefits
• short-term disability benefits
• Parking/Transit reimbursement (varies depending on location)
• 401(k) benefits
• employee assistance benefits

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Qualifications

Behaviors

Preferred

• Team Player : Works well as a member of a group
• Loyal : Shows firm and constant support to a cause
• Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated : Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

• Self-Starter : Inspired to perform without outside help
• Flexibility : Inspired to perform well when granted the ability to set your own schedule and goals
• Ability to Make an Impact : Inspired to perform well by the ability to contribute to the success of a project or the organization

Education

Preferred

• Bachelor's or better.

Licenses & Certifications

Preferred

• Paralegal Certification

Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThis employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.