Docket Specialist - Litigation

Polsinelli; Chicago (IL); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Medical insurance and benefits

Dental insurance

Vision insurance

401(k)

Job summary

Polsinelli, a leading national law firm, seeks a Docket Specialist to join our centralized docketing team in Chicago. You will review pleadings, court orders, and notices to identify deadlines and ensure compliance with rules across jurisdictions.

The ideal candidate has 3–5 years docketing experience, familiarity with Aderant CompuLaw, PACER, and Microsoft Office, and a paralegal certificate or equivalent education.

Qualifications

• 3–5 years of docketing or equivalent experience in a law firm or legal services environment.
• Experience with docketing systems preferred.
• Paralegal certification or college degree preferred.
• Proficient in Word, Excel, and Outlook.

Responsibilities

• Review, analyze, and interpret pleadings, court orders, notices, and other legal documents to identify and calculate deadlines.
• Enter, update, and maintain deadlines in the centralized docketing system.
• Quality-control reviews of docket entries and deadline calculations.
• Collaborate with attorneys, paralegals, and staff on docketing processes.
• Assist Docketing team members as backup and provide additional support as needed.

Skills

Attention to detail

Independent judgment

Time management

Communication skills

Ownership of workload

PACER/ECFs familiarity

Education

Paralegal certification

College degree

Tools

Aderant CompuLaw

PACER

Microsoft Office

Job description

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create a dynamic environment where our team members are encouraged to bring their whole selves, creativity and professional passions into the workplace so that they can thrive.

Polsinelli is seeking a Docket Specialist to join our centralized docketing team.

Core Responsibilities

• Review, analyze, and interpret pleadings, court orders, notices, and other legal documents to identify and calculate critical deadlines in accordance with applicable court rules, statutes, local procedures, and Firm docketing protocols
• research and interpret Federal, State, and Local rules and procedures across multiple jurisdictions
• Enter, update, and maintain deadlines and other critical dates in the Firm’s centralized docketing system
• Perform quality-control reviews of docket entries and deadline calculations to ensure accuracy, completeness, and compliance with Firm procedures
• Collaborate with attorneys, paralegals, and administrative staff on understanding all aspects of docketing and processes in a timely and professional manner
• Assist Docketing team members as backup and provide additional support as needed
• Actively interact and collaborate with team members to provide deliverables and service to the highest and most sustainable level of quality and professionalism.
• Effectively manage multiple priorities and deadlines in a fast-paced environment
• Assume additional duties and/or responsibilities, as requested

Skills

• Strong attention to detail
• Solid initiative and independent judgment skills
• Ability to manage and prioritize work efficiently
• Strong verbal and written communication skills
• Strong ability to take ownership and responsibility for workload
• Reliable, dependable, and able to work independently or as part of a team
• Excellent interpersonal skills; positive and proactive manner; strong work ethic
• Ability to manage and prioritize work efficiently.
• E-filing and familiarity with PACER and Electronic Court Filings (ECFs)
• Knowledge and understanding of the litigation process

Requirements

• 3-5 years of docketing, relevant legal support, or equivalent experience in a law firm or legal services environment is required
• Experience with Aderant CompuLaw or other docketing systems preferred
• College degree and/or paralegal certification (or equivalent experience) preferred
• Proficient in all Microsoft applications, including but not limited to Word, Excel, and Outlook

The budgeted salary range for this position is $75,000 - $90,000.

As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.