Docket Specialist - Litigation

Polsinelli; New York (NY); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Medical insurance and benefits

Dental insurance

Vision insurance

Life insurance

ID Theft insurance

Parking/Transit reimbursement

401(k)

Job summary

Polsinelli seeks a Docket Specialist to join its centralized docketing team in New York. You will review, interpret, and calculate deadlines from pleadings and orders, entering data into the firm’s docketing system with accuracy and timeliness.

The role requires 3–5 years of docketing or equivalent experience, familiarity with PACER/ECFs, and proficiency in Microsoft Office. Aderant CompuLaw experience is preferred, supporting a collaborative, client-focused culture.

Qualifications

• 3–5 years of docketing or equivalent legal support experience in a law firm or legal services environment.
• Experience with Aderant CompuLaw or other docketing systems preferred.
• College degree and/or paralegal certification (or equivalent experience) preferred.
• Proficient in Microsoft applications (Word, Excel, Outlook).

Responsibilities

• Review, analyze, and interpret pleadings, court orders, notices, and other legal documents to identify and calculate deadlines according to court rules and firm procedures.
• Research and interpret Federal, State, and Local rules across multiple jurisdictions.
• Enter and maintain deadlines in the firm’s centralized docketing system.
• Perform quality-control reviews of docket entries and deadline calculations for accuracy and completeness.
• Collaborate with attorneys, paralegals, and staff to understand docketing processes and deadlines.
• Provide backup support to the Docketing team as needed.
• Interact with team members to deliver high-quality service.

Skills

Attention to detail

Independent judgment

Prioritization

Verbal and written communication

Ownership of workload

Team collaboration

Ability to work under pressure

E-filing and PACER/ECFs

Litigation process knowledge

Education

College degree or paralegal certification

Tools

Aderant CompuLaw

PACER/ECFs

Microsoft Word, Excel, Outlook

Job description

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create a dynamic environment where our team members are encouraged to bring their whole selves, creativity and professional passions into the workplace so that they can thrive.

Polsinelli is seeking a Docket Specialist to join our centralized docketing team.

Core Responsibilities

• Review, analyze, and interpret pleadings, court orders, notices, and other legal documents to identify and calculate critical deadlines in accordance with applicable court rules, statutes, local procedures, and Firm docketing protocols
• research and interpret Federal, State, and Local rules and procedures across multiple jurisdictions
• Enter, update, and maintain deadlines and other critical dates in the Firm’s centralized docketing system
• Perform quality-control reviews of docket entries and deadline calculations to ensure accuracy, completeness, and compliance with Firm procedures
• Collaborate with attorneys, paralegals, and administrative staff on understanding all aspects of docketing and processes in a timely and professional manner
• Assist Docketing team members as backup and provide additional support as needed
• Actively interact and collaborate with team members to provide deliverables and service to the highest and most sustainable level of quality and professionalism.
• Effectively manage multiple priorities and deadlines in a fast-paced environment
• Assume additional duties and/or responsibilities, as requested

Skills

• Strong attention to detail
• Solid initiative and independent judgment skills
• Ability to manage and prioritize work efficiently
• Strong verbal and written communication skills
• Strong ability to take ownership and responsibility for workload
• Reliable, dependable, and able to work independently or as part of a team
• Excellent interpersonal skills; positive and proactive manner; strong work ethic
• Ability to manage and prioritize work efficiently.
• E-filing and familiarity with PACER and Electronic Court Filings (ECFs)
• Knowledge and understanding of the litigation process

Requirements

• 3-5 years of docketing, relevant legal support, or equivalent experience in a law firm or legal services environment is required
• Experience with Aderant CompuLaw or other docketing systems preferred
• College degree and/or paralegal certification (or equivalent experience) preferred
• Proficient in all Microsoft applications, including but not limited to Word, Excel, and Outlook

The budgeted salary range for this position is $75,000 - $90,000.

As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.