Docket Specialist

Hinshaw & Culbertson LLP; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Hinshaw & Culbertson LLP is seeking a Docket Specialist in Los Angeles to manage the day-to-day calendaring of case activity in the firm’s docket system and advise attorneys on court rules and procedures.

The role involves researching court information, generating reports for Case Teams, and supporting docket-related projects across offices, requiring sharp analytical skills, meticulous attention to detail, and the ability to work under tight deadlines and after-hours when needed.

Qualifications

• High School Diploma or equivalent.
• Excellent analytical skills with the ability to draw accurate conclusions from complex sets of information.
• Exceptional attention to detail and strong interpersonal skills.
• Strong written and verbal communication and customer service abilities.
• Ability to work within tight deadlines and provide after-hours support when needed.
• Proficiency in Microsoft Office programs.
• Litigation docketing experience with rules-based systems preferred (CompuLaw/CourtAlert/eDockets).
• Understanding of litigation and appellate processes and court rules preferred.

Responsibilities

• Calendar deadlines in the docketing system and apply rules-based triggers.
• Generate reports and provide case information to Case Teams.
• Provide court processes and procedural information to attorneys and staff.
• Perform court case research.
• Respond to inquiries from secretaries and attorneys regarding Docket.
• Assist with docket-related projects to support cross-office needs.
• Perform duties in line with Firm standards and procedures.
• Other related responsibilities as needed.

Skills

Analytical skills

Attention to detail

Interpersonal skills

Written and verbal communication

Professional work ethic

Initiative

Customer service

Ability to meet deadlines

Flexibility for off-hours

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Hinshaw & Culbertson LLP is a national law firm with over 500 attorneys across the United States. Founded in 1934 and headquartered in Chicago, we provide sophisticated legal counsel to clients in highly regulated industries, including insurance, financial services, healthcare, and professional services. We also offer strategic business and transactional advice to a wide range of for-profit and nonprofit organizations, including government agencies and educational institutions. Learn more at hinshawlaw.com.

Position Summary

The Docket Specialist is responsible for the timely, day-to-day calendaring of case activity into the Firm's electronic docket system. Additional duties include, but are not limited to, court case file research and advising attorneys and legal staff on court rules and procedures.

Responsibilities

• Calendar deadlines in the Firm's electronic docketing system and apply rules-based trigger technology where appropriate.
• Generate reports and provide case information from the courts or the firm's electronic docket system to Case Teams.
• Provide court processes and procedural information to attorneys and legal support.
• Perform court case research.
• Respond to all inquiries made by secretaries and attorneys relating to Docket
• Assist with other docket-related projects/assignments to facilitate cross-office support.
• Perform responsibilities in compliance with Firm standards and Department procedures.
• Other related responsibilities as needed.

Qualifications

• High School Diploma or equivalent.
• Excellent analytical skills with the ability to draw accurate conclusions from complex sets of information.
• Exceptional attention to detail.
• Strong interpersonal skills with the ability to interface with stakeholders at all levels.
• Strong written and verbal communication skills.
• Excellent professional work ethic, initiative, and customer service skills.
• Proficiency in Microsoft Office programs.
• Ability to work within tight deadlines and provide off hours (evenings, weekends, and holidays) support if needed.
• Preferred 2 years of litigation docketing experience using a rules-based docket system (CompuLaw, CourtAlert, eDockets).
• Preferred understanding of the litigation and appellate processes and court rules.
• Preferred working knowledge of federal and state court processes and procedures.

Why Join Hinshaw?

At Hinshaw, we foster a collaborative and inclusive work culture. We offer competitive compensation, a flexible benefits program, and a generous 401(k) plan. We are committed to diversity, equity, and inclusion, and provide reasonable accommodations for individuals with disabilities. Joining our team means being part of a firm that values innovation and professional growth in its technology operations, all while maintaining a supportive environment that encourages work-life balance and career development.

Equal Opportunity Statement We are committed to fostering an inclusive workplace and providing equal employment opportunities to all applicants and employees. Employment decisions are based on business needs, job requirements, and individual qualifications

As an EEO/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.