Docket Clerk – Legislative Claims Commission

West Virginia Legislature; Charleston (WV); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Public pension (PERS)

Paid time off (VAC + sick leave)

Health insurance

Dental insurance

Vision insurance

Hearing insurance

FSA

HSA 457 plan

Life insurance

Job summary

West Virginia Legislature is seeking a Docket Clerk for the Legislative Claims Commission. The role involves maintaining hearing dockets, assisting claimants and state agencies, and drafting correspondence regarding claims and hearings.

Limited travel throughout West Virginia is required to support hearings. Candidates should have a high school diploma (associate degree preferred), strong computer skills (Word/Excel), and excellent written and verbal communication.

Qualifications

• High school diploma; associate degree preferred.
• Excellent computer skills, including Microsoft Word and Excel.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to interact with a wide variety of stakeholders.
• Attention to detail.
• Ability to understand and present information clearly.
• Ability to meet deadlines.

Responsibilities

• Maintain the Claims Commission hearing dockets and send notifications for scheduled hearings to the appropriate parties.
• Provide assistance to claimants and state agencies via telephone, email or in person.
• Prepare correspondence to claimants and state agencies regarding claims status, responses, deficiencies in claim files and hearings.
• Draft subpoenas, manage equipment for hearings, and monitor receipt of hearing transcripts.
• Organize claim files and ensure that all correspondence, pleadings, exhibits and notifications are scanned, saved and filed in the claims database.
• Prepare dockets for the Crime Victims Compensation Fund.
• Attend hearings as necessary.

Skills

Written communication

Verbal communication

Interpersonal skills

Attention to detail

Deadline orientation

Education

High school diploma

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

Who we are:

The West Virginia Legislative Claims Commission is a division of the West Virginia Legislature's Joint Committee of Government and Finance. The Legislative Claims Commission is a legislative agency that hears claims filed against state agencies. It also administers the West Virginia Crime Victims Compensation Fund, which provides financial assistance to qualified victims of criminally injurious conduct.

Position:

Docket Clerk for the Legislative Claims Commission

Summary of Position:

The Docket Clerk’s responsibilities and duties include:

• maintaining the Claims Commission hearing dockets and sending notifications for scheduled hearings to the appropriate parties;
• providing assistance to claimants and state agencies, communicating by telephone, email or in person;
• preparing various correspondence to claimants and state agencies regarding claims status, responses, deficiencies in claim files and hearings;
• drafting subpoenas, managing necessary equipment for hearings, and monitoring the receipt of hearing transcripts;
• organizing claim files and ensuring that all correspondence, pleadings, exhibits and notifications to the parties are scanned, saved and filed in the claims database;
• preparing dockets for the Crime Victims Compensation Fund;
• attending hearings as necessary.

The Docket Clerk will work under the supervision of the Clerk of the Legislative Claims Commission and be available to perform any necessary tasks in assistance to the Clerk of the Legislative Claims Commission.

Limited travel throughout the State of West Virginia to support the Claims Commission in its hearings is required.

Qualifications:

Candidates must have:

• high school diploma; associate degree preferred;
• excellent computer skills, including Microsoft Word and Excel;
• excellent written and verbal communication skills;
• strong interpersonal skills with the ability to successfully interact with a wide variety of stakeholders;
• attention to detail;
• the ability to understand and present information clearly;
• the ability to meet deadlines.

What we offer:

• Starting salary: $37,500 - salary adjustments will be commensurate with education and experience
• 35 Hour Workweek
• Participation in the Public Employees Retirement System (Defined Benefit Pension)
• Generous Paid Leave Benefits (Vacation and Sick Leave, Paid holidays)
• Affordable Health Insurance Benefits
• Options for Dental, Vision, and Hearing Insurance, Flexible Spending Account (FSA), HSA 457 plan, and life insurance.

Closing date:

September 30, 2026

For information on the Joint Committee on Government and Finance, visit our website at www.wvlegislature.gov.