Docket Clerk – Hearings & Claims Coordination

West Virginia Legislature; Charleston (WV); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Public pension (PERS)

Paid time off (VAC + sick leave)

Health insurance

Dental insurance

Vision insurance

Hearing insurance

FSA

HSA 457 plan

Life insurance

Job summary

West Virginia Legislature is seeking a Docket Clerk for the Legislative Claims Commission. The role involves maintaining hearing dockets, assisting claimants and state agencies, and drafting correspondence regarding claims and hearings.

Limited travel throughout West Virginia is required to support hearings. Candidates should have a high school diploma (associate degree preferred), strong computer skills (Word/Excel), and excellent written and verbal communication.

Qualifications

• High school diploma; associate degree preferred.
• Excellent computer skills, including Microsoft Word and Excel.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to interact with a wide variety of stakeholders.
• Attention to detail.
• Ability to understand and present information clearly.
• Ability to meet deadlines.

Responsibilities

• Maintain the Claims Commission hearing dockets and send notifications for scheduled hearings to the appropriate parties.
• Provide assistance to claimants and state agencies via telephone, email or in person.
• Prepare correspondence to claimants and state agencies regarding claims status, responses, deficiencies in claim files and hearings.
• Draft subpoenas, manage equipment for hearings, and monitor receipt of hearing transcripts.
• Organize claim files and ensure that all correspondence, pleadings, exhibits and notifications are scanned, saved and filed in the claims database.
• Prepare dockets for the Crime Victims Compensation Fund.
• Attend hearings as necessary.

Skills

Written communication

Verbal communication

Interpersonal skills

Attention to detail

Deadline orientation

Education

High school diploma

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

West Virginia Legislature is seeking a Docket Clerk for the Legislative Claims Commission. The role involves maintaining hearing dockets, assisting claimants and state agencies, and drafting correspondence regarding claims and hearings.

Limited travel throughout West Virginia is required to support hearings. Candidates should have a high school diploma (associate degree preferred), strong computer skills (Word/Excel), and excellent written and verbal communication.