DOC Stateville NRC Office Assistant - Record Office

State of Illinois; Crest Hill (IL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Pension plan

Deferred compensation

Paid state holidays

Personal, sick, and vacation days

Flexible work schedules

Job summary

State of Illinois is seeking an Office Assistant to establish and maintain files and prepare reports on incoming individuals in custody. The role includes preparing mittimus-related documents, face sheets, and FBI sheets, and handling court materials for custody entries at the Reception and Classification Center.

The position requires a high school level education and one year of related office experience, with use of digital tools for efficiency and transformation.

Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and one year of related office experience.
• Requires use of digital technology, tools, platforms, and processes to support digital enhancements.

Responsibilities

• Establish and maintain files and prepare reports on incoming individuals in custody.
• Prepare reports on incoming individuals in custody including mittimus papers, statements of facts, face sheets, and FBI sheets.
• Prepare and keyboard face sheets from court and mittimus papers for individuals in custody entering the Reception and Classification Center.

Skills

Office experience

Education

High school diploma or equivalent

Job description

Position Title: Office Assistant

Class Title: OFFICE ASSISTANT - 30010

Bilingual Option: None

Category: Full Time

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Anticipated Hybrid Work Schedule Availability: Not available, fully in office

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

com website. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

IDOC is looking to hire an Office Assistant to establish and maintain files and prepare reports on incoming individuals in custody. Prepares reports on incoming individuals in custody which includes copies of their mittimus papers, statement of facts, face sheets and Federal Bureau of Investigation sheets.

Prepares and keyboards face sheets from court and mittimus papers for individuals in custody entering the Reception and Classification Center.

Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year of related office experience.

Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.

Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre‑tax benefit programs. The department also offers extensive training and career advancement opportunities. Flexible work schedules in some program areas (flexible time and hybrid options)

• Health, life, vision, and dental insurance
• Pension Plan – vesting at 10 years for Tier II
• Full 20-year retirement awards free health insurance during retirement
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays 13-14 days annually
• 3 Paid Personal Business Days annually
• Personal, sick, and vacation rates modified for 12-hour work schedules. (Employee Assistance Program and/or mental health resources