DOC Stateville CC Office Associate - Records Office

Illinoiscomptroller; Crest Hill (IL); On-site; USD 48,000 - 64,000; Full time

Job summary

Illinois Department of Corrections seeks an Office Associate at Stateville Correctional Center in Crest Hill, IL. The role involves processing release documents, preparing memos and reports, and handling writ packets with coordination to attorneys and physicians.

The position requires a high school diploma and two years of office experience, with a keyboard speed of 45 WPM, in a fully in-office environment.

Qualifications

• Requires completion of high school and two years of office experience.
• Must be able to keyboard accurately at 45 words per minute.

Responsibilities

• Receive and prepare documents for release of individuals in custody, including court writs and medical furloughs.
• Prepare and keyboard documents, correspondence, memos, and statistical reports.
• Receive writ packets and prepare them for release; respond to inquiries from attorneys and physicians.
• Perform other duties within the scope of listed responsibilities.

Skills

Keyboarding

Education

High school diploma

Job description

Search by keyword (e.g. County, Job Title etc.)

Select how often (in days) to receive an alert:

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Position Title: Office Associate

Job Requisition ID: 59314

Opening Date: 10/07/2026

Closing Date: 10/21/2026

Agency: Department of Corrections

Class Title:OFFICE ASSOCIATE - 30015

Skill Option:Keyboarding

Bilingual Option:None

Salary: Anticipated Starting Salary $4,307 monthly; Full Range $4,307- $5,764 monthly

Job Type: Salaried

Category:Full Time

Number of Vacancies: 1

Bargaining Unit Code:RC014 Clerical Employees, AFSCME

Merit Comp Code:

Work Hours: See below

8am-4pm Mon-Fri, Sat/Sun off

Anticipated Hybrid Work Schedule Availability: Not available, fully in office

Headquarter Location: Stateville Correctional Center -16830 S Broadway St, Crest Hill, Illinois, 60403

Work County: Will

Agency Contact: Cathy.Beckway @ illinois.gov

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Position Overview

IDOC is looking to hire an Office Associate to receive and prepare documents necessary for the release of individuals in custody from the facility and prepare and keyboard a variety of documents, correspondence, memos and statistical reports. In addition, this position will receive writ packets and prepare them for release and receive and respond to inquiries from attorneys and physicians. If you are detail oriented and can multi-task, this position is for you. We strongly encourage all qualified individuals to apply.

Essential Functions

• In conformance with existing Federal and State statutes, as well as administrative and institutional directives, receives and prepares documents necessary for the release of Individuals in Custody from the facility including court writs, medical furloughs, etc.
• Prepares and keyboards documents, correspondence, memos, and statistical reports, some of a legal nature, as required.
• Receives writ packets from other institutions and prepares them for release on court writs and medical furloughs.
• Receives and responds to inquiries from attorneys and physicians regarding the status of Individuals in Custody furloughs and writs, requiring thorough knowledge of Agency policies and procedures.
• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and (2) two years of office experience.
• Requires ability to keyboard accurately at 45 words per minute.

Conditions of Employment

• Requires the ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As a IDOC employee, you are entitled to a robust benefits package that includes:

• Flexible work schedules in some program areas (flexible time and hybrid options)
• Health, life, vision, and dental insurance
• 12 weeks paid maternity/paternity leave
• Pension Plan – vesting at 10 years for Tier II
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays 13-14 days annually
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
• Employee Assistance Program and/or mental health resources