DOC Robinson CC Confidential Assistant to the Warden

State-of-Illinois; Robinson (IL); On-site; USD 72,000 - 94,000; Full time

Job summary

The Illinois Department of Corrections at Robinson Correctional Center is seeking a Confidential Assistant to the Warden. This position handles highly confidential tasks and serves as the labor relations coordinator and Employee Review Hearing Officer.

The role works with IDOC Labor, prepares reports, and supports executive staff. A four-year college degree and two years of professional experience are preferred; bilingual skills welcome.

Qualifications

• Requires four years of college, preferably with courses in public or business administration.
• Requires two years of professional experience in a public or private organization.

Responsibilities

• Serves as confidential assistant performing sensitive duties impacting agency credibility.
• Gathers and analyzes data on personnel and labor relations and prepares reports for the Warden.
• Coordinating labor relations and occasionally recommending actions on labor issues.
• Acts as Employee Review Hearing Officer.
• Serves as full-line supervisor and performs other duties within scope.

Skills

Bilingual welcome

Four-year degree

Public administration

Education

Four years of college

Job description

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DOC Robinson CC Confidential Assistant to the Warden

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full‑time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID: 59014
Opening Date: 09/25/2026
Closing Date: 10/08/2026
Agency: Department of Corrections
Class Title: ADMINISTRATIVE ASSISTANT II - 00502
Skill Option: None
Bilingual Option: None
Salary: Anticipated starting salary Range: $6,460 - $8,460 per month
Job Type: Salaried
Category: Full Time
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage
Work Hours: 7:00a - 3:00p Mon-Fri; Sat/Sun
Anticipated Hybrid Work Schedule Availability: Not available, fully in office
Headquarter Location: 13423 E 1150Th Ave, Robinson, Illinois, 62454
Work County: Crawford
Agency Contact: [e-mail]

A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Corrections at Robinson Correctional Center is seeking a candidate to serve as a Confidential Assistant to the Warden. This position performs highly confidential, sensitive administrative tasks, and serves as the institution's Labor Relations Coordinator and Employee Review Hearing Officer. This position works with IDOC Labor on employee grievances and contract issues. The ideal candidate would have a background in policy and procedure. An individual who can convey information effectively through both written and oral reporting is a plus. We are looking for a professional candidate looking to be a part of the Administrative Team, working with both staff at the institution level as well as executive staff at the Department of Corrections.

Essential Functions

• Serves as confidential assistant performing duties which are sensitive, and controversial in nature and which have a direct impact on the creditability of agency operations and programs
• Serves as a Labor Relations Coordinator, often making sensitive and controversial recommendations relating to labor relations issues
• Gathers and analyzes data and statistics on personnel and labor relations activities and prepares reports, often of sensitive and controversial nature to the Warden
• Serves as Employee Review Hearing Officer
• Serves as full-line supervisor
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration
• Requires two (2) years of professional experience in a public or private organization

Preferred Qualifications

• Prefers at least five (5) or more years of experience working within a correctional facility or similar institutional setting
• Prefers at least three (3) or more years of professional experience applying administrative, operational, or procedural methods within a correctional or similar institutional environment
• Prefers at least two (2) years of experience communicating and interacting with management, representatives of government and private industry, and the public
• Prefers at least two (2) years of experience handling and maintaining confidential information
• Prefers two (2) years of experience implementing employee discipline processes within a public or private organization
• Prefers at least two (2) years of experience researching and interpreting bargaining unit contracts
• Prefers at least two (2) years of experience managing high-level administrative projects
• Prefers at least two (2) years of experience researching policies and procedures

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited
• Requires incumbent to become a notary within the first four (4) months of being placed in the position and requires incumbent to maintain active Notary status once it’s obtained
• Requires the ability to work outside the regular work schedule as needed
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description

Statement of Economic Interests:

This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

About the Agency: The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, butn ot limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As an IDOC employee, you are entitled to a robust benefits package that includes:

• Health, life, vision, and dental insurance
• 12 weeks paid maternity/paternity leave
• Pension Plan – vesting at 10 years for Tier II
• Full 20-year retirement awards free health insurance during retirement.
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays 13-14 days annually
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually ‑ (10 days in year one of employment)
• Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
• Employee Assistance Program and/or mental health resources

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: