DOC Sheridan CC Office Associate - Records Office

Illinois Department of Corrections; Sheridan (IL); On-site; USD 38,000 - 48,000; Full time

Job summary

The Illinois Department of Corrections in Sheridan, IL seeks an Office Associate to perform sentence calculations, process writs of habeas corpus, and prepare packets for distribution.

The role requires a high school diploma and two years of office experience, with typing at 45 words per minute; duties include maintaining custody counts, docketing, and drafting various documents.

Responsibilities

• Performs sentence calculations including revocation/restoration of credits and related sentence changes.
• Processes and verifies writs of habeas corpus and escorted day release activities and prepares packets for distribution.
• Maintains custody count sheets for the facility on paper and in Offender 360 to monitor movements.
• Maintains docketing system to confirm restoration of credits and PRB awards.
• Keyboards complex charts, reports, documents, forms, memoranda and letters including medical terminology.
• Performs other duties within the scope of listed duties.

Job description

Position Overview

IDOC is looking to hire an Office Associate to perform sentence calculations, process and verify all writs habeas corpus and escorted day release activities and prepare packets of materials for distribution. In addition, this position will maintain individual in custody count sheets for the facility, maintain docketing system and keyboard a variety of charts, reports, documents, forms, memoranda and letters including medical terminology. If you are detail oriented and can multi-task, this position is for you. We strongly encourage all qualified individuals to apply.

Essential Functions

• Performs complex sentence calculations including revocation and restoration of good conduct credits, Earned Discretionary Sentence Credit (EDSC) and Earned Program Sentence Credit (EPSC) good time and other changes in sentence structure.
• Processes and verifies all writs of habeas corpus and escorted day release activities and prepares packets of materials for distribution.
• Maintains continuous individuals in custody count sheets for facility both on paper and through utilization of Offender 360 (O360) to monitor all individual in custody movement in or out of the facility.
• Maintains docketing system to confirm individuals in custody are reviewed for restoration of good conduct credits, Prisoner Review Board (PRB), awards of meritorious good time.
• Keyboards complex charts, statistical reports, documents, forms, memoranda, and letters including medical terminology where an understanding of specialized terms is required to ensure clarity and accuracy.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires the ability to keyboard accurately at 45 words per minute.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.