DOC Parole District 1 Office Associate

Illinois Department of Corrections; Chicago (IL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Retirement plan

Job summary

Illinois Department of Corrections invites applications for an Office Associate to provide clerical support to the Parole Supervisor. The role demands organization, attention to detail, and the ability to communicate effectively with internal and external stakeholders in writing, email, and verbally.

The successful candidate will compose complex correspondence, maintain specialized records, assist with bi-monthly time statements, and gather sociological and medical reports.

Qualifications

• Requires high school diploma or equivalent and two years of office experience.
• Must keyboard accurately at 45 words per minute.

Responsibilities

• Composes and keyboards complex correspondence and documents for the Parole Supervisor(s).
• Prepares and maintains complex records and reports involving personnel and administrative matters with sociological, medical, and legal terminology.
• Assists with timekeeping by submitting bi-monthly time statements.
• Gathers sociological, psychological, and psychiatric reports and correspondence.
• Responds to inquiries from the public, parole agents, management, and vendors.
• Performs other duties within the scope of the listed responsibilities.

Skills

Typing 45 wpm

Education

High school diploma or equivalent

Job description

Position Overview

The Illinois Department of Corrections (DOC) Parole Division is seeking an individual to serve as an Office Associate to provide clerical support for the Parole Supervisor. We are seeking an organized and detailed oriented person with the ability to handle a fast-paced environment to join our team. The ideal candidate will also need to be able to communicate effectively verbally, electronically, and in writing with both internal and external stakeholders. We encourage all qualified applicants to apply.

Essential Functions

• Composes and keyboards complex and varied correspondence, memoranda, and documents for the Parole Supervisor(s) of an assigned office.
• Prepares and maintains complex, highly specialized records and reports, including reports of personnel, professional, and administrative matters that include sociological, medical, and legal terminology.
• Assists with timekeeping duties by submitting bi-monthly time statements.
• Gathers and collects sociological, psychological, and psychiatric reports and correspondence.
• Responds to inquiries from the general public, parole agents, management, and vendors.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires the ability to keyboard accurately 45 words per minute.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held is prohibited.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.