DMV Title Clerk

Ultimate Staffing; Phoenix (AZ); On-site; USD 38,000 - 52,000; Full time

Job summary

Ultimate Staffing in North Scottsdale, AZ, is seeking an experienced DMV Title Clerk to process vehicle titles, registrations, and related documentation while ensuring compliance with state and federal regulations. This role serves as a critical link between the dealership, financial institutions, customers, and the DMV to ensure accurate and efficient transactions.

The position requires attention to detail, strong organizational and communication skills, and the ability to multitask in a

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year of DMV/title processing or related experience.
• Knowledge of vehicle title and registration procedures.
• Ability to resolve title discrepancies and document defects.
• Strong computer, analytical, and mathematical skills.
• Excellent attention to detail and organizational abilities.
• Strong verbal and written communication skills.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Positive attitude with a team-oriented approach.

Responsibilities

• Process and submit vehicle title and registration documents for new and used vehicle sales.
• Review sales paperwork for completeness, accuracy, and compliance requirements.
• Verify ownership records, lienholder information, odometer disclosures, and supporting documentation.
• Identify and resolve title defects, missing documents, and registration discrepancies.
• Process title transfers, dealer trades, wholesales, and payoff transactions.
• Maintain organized records of title and registration transactions.
• Monitor aging schedules and follow up on outstanding titles and registrations.
• Communicate with customers, lending institutions, government agencies, and dealership personnel regarding title issues and status updates.
• Ensure all transactions are completed within state-required timelines.
• Support accounting and administrative departments with title-related reporting and documentation.
• Assist with audits and compliance reviews as needed.

Skills

DMV experience

Attention to detail

Communication skills

Multitasking

Team-oriented

Computer skills

Analytical skills

Organizational skills

Problem-solving

Education

High school diploma or equivalent

Tools

DMS (Dealership Management System)

Job description

DMV Title Clerk (Hiring Immediately)

Location: North Scottsdale, AZ

Schedule: Full-Time, Monday through Friday with a flexible start time

We are currently hiring immediately for an experienced DMV Title Clerk to join our automotive team in North Scottsdale. This position offers a flexible start time, a Monday through Friday work schedule, and the opportunity to work in a professional, customer-focused dealership environment.

Position Summary

The DMV Title Clerk is responsible for processing vehicle titles, registrations, and related documentation while maintaining compliance with state and federal regulations. This role serves as a critical link between the dealership, financial institutions, customers, and the Department of Motor Vehicles to ensure vehicle transactions are completed accurately and efficiently.

Essential Duties and Responsibilities

• Process and submit vehicle title and registration documents for new and used vehicle sales.


• Review sales paperwork for completeness, accuracy, and compliance requirements.


• Verify ownership records, lienholder information, odometer disclosures, and supporting documentation.


• Identify and resolve title defects, missing documents, and registration discrepancies.


• Process title transfers, dealer trades, wholesales, and payoff transactions.


• Maintain organized records of title and registration transactions.


• Monitor aging schedules and follow up on outstanding titles and registrations.


• Communicate with customers, lending institutions, government agencies, and dealership personnel regarding title issues and status updates.


• Ensure all transactions are completed within state-required timelines.


• Support accounting and administrative departments with title-related reporting and documentation.


• Assist with audits and compliance reviews as needed.

Qualifications

Required

• High school diploma or equivalent.


• Minimum 1 year of DMV, title processing, automotive administration, or related experience.


• Knowledge of vehicle title and registration procedures.


• Ability to identify and resolve title discrepancies and document defects.


• Strong computer, analytical, and mathematical skills.


• Excellent attention to detail and organizational abilities.


• Strong verbal and written communication skills.


• Ability to multitask and meet deadlines in a fast-paced environment.


• Positive attitude with a strong team-oriented approach.

Preferred

• Previous automotive dealership experience.


• Familiarity with dealership management systems (DMS).


• Experience working directly with state DMV systems and electronic title processing.

What We're Looking For

• A genuine commitment to providing an outstanding customer experience.


• Professionalism, reliability, and strong work ethic.


• Ability to work independently while collaborating effectively with multiple departments.


• Exceptional organizational and problem-solving skills.


• A proactive mindset and desire to contribute to a high-performing team

Work Environment

• Fast-paced dealership office setting.


• Frequent interaction with customers, lenders, DMV representatives, and internal staff.


• Opportunity for professional growth and advancement.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.