DME Operations Agent (*Cantonese or Mandarin Speaking*)

Astrana Health Management; Monterey Park, Northern (CA, KY); Hybrid; USD 28,000 - 36,000; Full time

Job summary

Astrana Health in Monterey Park, CA is seeking a DME Operations Agent who speaks Cantonese or Mandarin to manage drop shipping, order processing, and documentation for dispensed DME supplies. This office-based role emphasizes customer communication and data entry to support seamless operations.

Reporting to the DME Operations Director, you will handle inbound calls, schedule appointments, maintain compliance docs, and assist with invoicing and claims.

Qualifications

• Bilingual in Cantonese or Mandarin for member communication.
• Administrative, customer service, or operations experience.
• Proficient with Brightree, Outlook, and Excel.
• Typing speed 60+ wpm with strong attention to detail.
• HIPAA compliance knowledge and ability to follow policies.
• Overtime may be required to meet department goals.

Responsibilities

• Handle inbound calls with empathy and professionalism.
• Confirm orders by phone and schedule in-person appointments.
• Process and track orders in DME software (Brightree).
• Scan and upload documents into the DME database.
• Prepare invoices and assist accounting functions as needed.
• Maintain claims logs (EOB) and compliance documents.
• Support DME leadership with clerical tasks and inventory tracking.
• Keep workspace clean and organized; balance workload.

Skills

Bilingual Cantonese/Mandarin

Customer service

Administrative support

Multitasking

Data entry

Empathy in communications

Education

High School Diploma or equivalent

Tools

Brightree

Microsoft Outlook

Excel

Job description

DME Operations Agent (Cantonese or Mandarin Speaking)

Department: DME

Employment Type: Full Time

Location: 568 W. Garvey Ave, Monterey Park, CA 91754

Reporting To: Yuti Yu

Compensation: $20.00 - $26.00 / hour

Description

Job Title: DME Operations Agent*Cantonese or Mandarin Speaking* Department: Operations – DME

About the Role

We are currently seeking an Operations Agent to join our growing DME Operations team. The Operations Agent is responsible for drop shipping DME supplies to members via DME software, to ensure order accuracy, coordinating customer support including setting in-person appointments, arranging deliveries, and maintaining compliance documentation for dispensed DME supplies. This position is primarily office-based and administrative in nature, focusing on customer communication, order processing, and data entry to ensure smooth operational workflow.

Reporting to the Director of DME Operations, the Operations Agent will collaborate with DME Operations Supervisors and the DME Operations team. The Operations Agent will be responsible for managing inbound calls, confirming, and processing (Drop shipping) DME supply orders, setting in-person appointments, maintaining documentation accuracy and ensuring compliance standards are met.

What You'll Do

• Respond to incoming telephone calls and assist members with empathy and professionalism


• Confirm new orders via telephone, schedule in-person appointments or gather information for shipping


• Process and track supply orders through DME software (e.g. Brightree)


• Scan, upload, and maintain digital documentation (e.g. delivery documents, forms, compliance documents, etc.) into DME database


• Prepare invoices and support accounting functions as needed


• Update and maintain claims (EOB) log


• Complete compliance surveys for dispensed supplies


• Support Director of DME Operations, DME Operations Supervisors, and DME department with clerical and order management tasks (ex. supplies inventory tracking)


• Maintain a clean and organized workspace


• Perform other administrative tasks as assigned to balance departmental workload


• Other duties as assigned

Qualifications

• High School Diploma or equivalent (associate’s degree preferred)


• Bilingual in Cantonese or Mandarin


• Experience in administrative, customer service, or operations roles


• Proficient in Microsoft Outlook, Excel, and other software applications (e.g. Brightree)


• Ability to type at least 60 wpm


• Strong attention to detail, time management, and communications skills


• Highly motivated and able to work with multiple tasks simultaneously


• Demonstrated empathy and professionalism when interacting with patients, customers, and other team members


• Ability to follow company policies, compliance standards, and HIPAA guidelines


• May be required to work overtime to meet departmental objectives/goals

You are great for this role if

• Highly organized and detail oriented with an ability to multi-task in a fast-paced setting


• Prior experience with durable medical equipment (DME) preferred


• Understanding of Incontinence, Wound Care, Ostomy, and Urology supplies


• Knowledge of Brightree software


• Excellent oral, writing, and typing skills


• Understanding of Health Plan compliance and Federal regulations and standards

Environmental Job Requirements and Working Conditions

• This position is full-time in office. The office is located at 568 Garvey Ave., Monterey Park, CA 91754.


• The national target pay range for this role is: $20.00 - $26.00 per hour. Actual compensation will be determined based on geographic location (current or future), experience, and other job-related factors.

Astrana Health is proud to be an Equal Employment Opportunity and Affidavit Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided on the basis of qualifications, merit, and business need. If you require assistance in applying for open positions due to a disability, please email us at [e-mail] to request an accommodation.

Additional Information: The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.