DJJ OPERATIONS COORDINATOR - 80080644 1

Florida; Tallahassee (FL); On-site; USD 42,000 - 51,000; Full time

Job summary

The Department of Juvenile Justice in Tallahassee, FL seeks a professional Operations Coordinator to support the Bureau of Procurement and Contract Administration. The role focuses on contract action review, package quality, and stakeholder communication from internal teams and external partners.

The incumbent will keep BPCA documentation up to date, coordinate process improvements, and serve as a contact for public records requests. A strong organizational mindset and independence are essential.

Qualifications

• Experience in contract management or procurement preferred.
• Ability to communicate effectively with internal and external stakeholders.
• Strong organization skills and attention to detail.

Responsibilities

• Serve as the point of contact for all Department contract actions.
• Review contract packages and coordinate with Program areas for quality submissions.
• Maintain records and assist with public records requests and audits.
• Provide back-up support for CTS and respond to CTS questions and bid openings.

Skills

Contract management

Stakeholder communication

Organizational skills

Public records handling

Tools

CTS

Job description

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Requisition No:886296

Working Title: DJJ OPERATIONS COORDINATOR - 80080644 1

The Department of Juvenile Justice Salutes our heroes.

We are honored to have the opportunity to support our nation's veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

LOCATION, CONTACT AND SALARY INFORMATION

Location:

This position is located at 2737 Centerview Drive, Knight Building, Tallahassee, Florida.

Starting Salary: $1,780.37 Bi-Weekly

(In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.)

DUTIES AND RESPONSIBILITIES:

This is a professional position performing responsible technical, consultative and administrative work. This position serves as a contract specialist, supporting the Bureau of Procurement and Contract Administration (BPCA) and reports directly to the Bureau Chief of BPCA. The incumbent in this position is expected to function with a great deal of independence and have quality organizational skills and work products.

The duties of this position include, but are not limited, for BPCA:

• Serves as the point of contract and first reviewer for all Department contract actions.
• Reviews all contract packages and liaises with Program areas to ensure complete, quality packages are submitted to the Bureau prior to assignment of the package.
• Communicates effectively with both internal and external stakeholder, maintaining a positive and collaborative working relationship.
• Maintains the DJJ Florida Certified Contract Manager (FCCM)/Florida Certified Contract Negotiator (FCCN)/Project
• Management Professional (PMP) certification list with current updates and sends reminders to program areas as needed.
• Develops, updates, and maintains Bureau documents to include BPCA organization charts, phone trees, birthday lists and others as needed.
• Consults with Bureau Chief and supervisors to coordinate the implementation of solutions to recognized problems.
• Makes recommendations for systematic ways to improve the process of contract document development and construction.
• Makes recommendations for ways to improve the office's overall operations.
• Performs reporting activities in support of the Bureau and in response to Department's management needs, as requested.
• Serves as the point of contact for processing all public records requests for the BPCA.
• Assists with public records requests, expanded audits, and assists with SB 2B242 forms.
• Serves as the back-up administrator for the Department's Contract Tracking (CTS).
• Assists as needed with the CTS questions, bid openings and permission requests.