ADMINISTRATIVE ASSISTANT I - 80004151

Florida; Pensacola (FL); On-site; USD 58,000 - 72,000; Full time

Job summary

Florida Department of Juvenile Justice in Pensacola, FL is seeking an experienced administrative position responsible for high-level support, research, report preparation, and contact management. The role includes scheduling, handling information requests, and assisting program management across the facility.

The incumbent may train and supervise clerical staff and coordinate related duties, ensuring compliance with applicable rules and procedures. Strong Word/Excel skills are required.

Qualifications

• Knowledge of data collection principles and effective communication.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, purchasing or report writing.
• Ability to prepare correspondence and reports and apply applicable rules and procedures.
• Ability to establish and maintain effective working relationships with others.
• Three years of secretarial or clerical work experience; substitutions allowed for education.

Responsibilities

• Provide high-level administrative support including research, reports, information requests, program management assistance, scheduling meetings, and clerical tasks.
• Train and supervise lower-level clerical staff where applicable.
• Coordinate work and supervision of employees as needed.

Skills

Data collection

Effective communication

Data analysis

Correspondence & reports

Relationship building

Education

Secretarial/clerical experience 3 years

College education substitution

High school diploma substitution

Tools

Word

Excel

MyFloridaMarketPlace

SAMAS/FLAIR

Job description

LOCATION, CONTACT ANDSALARYINFORMATION

Contact Person: Janet Washington, Administrative Assistant II, [e-mail] , [phone]

Minimum Biweekly Rate ofPay:$1,424.61Bi-Weekly. (In accordance with current spending restrictions, if the appointment is an internal promotion, the position will be filled at the minimum of thepaygrade or up to 5% of the employee’s current rate, whichever higher.)

Description

This position is located at the Escambia Regional Juvenile Detention Center and handles all facility matters relating to Fiscal for the facility.

This is work providing high-level administrative support by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Incumbents may also train and supervise lower-level clerical staff.

Some positions in this occupation may be responsible for coordinating work and supervising employees.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of the methods of data collection, and the principles and techniques of effective communication.
• Knowledge of Word and Excel.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, purchasing or report writing.
• Ability to prepare correspondence and reports, understand and apply applicable rules, regulations, policies and procedures and utilize problem-solving techniques.
• Ability to establish and maintain effective working relationships with others.

PREFERRED QUALIFICATIONS

• Three years of secretarial or clerical work experience. College education can substitute at the rate of 30 semester or 45-quarter hours for each year of the required work experience. A high school diploma or its equivalency can substitute for one year of the required work experience.
• This position requires experience working in MyFloridaMarketPlace and SAMAS/FLAIR Accounting Systems.
• Selectedcandidatemust be proficient in using Microsoft Word and Excel.

SPECIAL NOTES

All prospectivecandidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

To be considered for a position with the Florida Department of Juvenile Justice

All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).

Full work history, duties and responsibilities, hours worked, supervisor’s name, supervisor’s work number, reason for leaving employment, and formal education fields, etc. must be filled out to determine qualifications for this position.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location

PENSACOLA, FL, US, 32501 PENSACOLA, FL, US, 32502 PENSACOLA, FL, US, 32503 PENSACOLA, FL, US, 32504 PENSACOLA, FL, US, 32505 PENSACOLA, FL, US, 32506 PENSACOLA, FL, US, 32507 PENSACOLA, FL, US, 32508 PENSACOLA, FL, US, 32512 PENSACOLA, FL, US, 32514 PENSACOLA, FL, US, 32526 PENSACOLA, FL, US, 32534 FL, US, 32591

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

The Right Service, the Right Way, at the Right Time

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .