Division Operations Specialist

Lone Star College; Tomball (TX); On-site; USD 36,000 - 41,000; Full time

Job summary

Lone Star College-Tomball is hiring a Division Operations Specialist to manage scheduling, office workflows, and staff support within a large instructional division. The role includes coordinating calendars, preparing notices, and ensuring efficient operation of the division.

Ideal candidates have a High School Diploma or GED with 3+ years in office administration, strong MS Office skills, and attention to detail.

Qualifications

• High School Diploma or GED and at least 3 years of experience.
• Associate degree or higher (preferred).
• Experience in office administration.

Responsibilities

• Build schedules during registration and notify of class cancellations.
• Provide supervision and training to support staff and student workers.
• Coordinate and schedule office duties based on priorities.
• Provide administrative support by composing correspondence and maintaining department documentation.
• Assist with department payroll functions as needed.
• Assist in budget building and monitor budget expenditures.
• Manage office supplies and track usage and reimbursements.
• Retrieve and disseminate reports, agendas, or management information.
• Support adjunct faculty communications and professional development where applicable.
• Perform other related duties as assigned.

Skills

Attention to detail

MS Office Suite

Organizational skills

Multitasking

Confidentiality

Expense documentation

Education

High School Diploma or GED

Associate degree or higher

Job description

Division Operations Specialist

At Lone Star College System, every employee contributes to our mission of providing transformational educational opportunities that help individuals get from where they are to where they want to be. Guided by our vision to lead higher education through high-quality, affordable, and innovative learning opportunities, employees are expected to exemplify professionalism, integrity, accountability, and collaboration.

Through our One LSC Philosophy , we deliver excellent and uniform customer service, providing consistent information, and uniformly helping every student regardless of physical location, modality, college, campus, center, or medium.

This commitment supports Lone Star College System's strategic goals:

1. Opportunity through financial resilience

2. Leading in academic excellence

3. Strength in culture and talent development

4. Connections through bridges of prosperity

Great Colleges to Work For

Lone Star College System is proud to be recognized as a Great Colleges to Work For institution by The Chronicle of Higher Education.

Campus Marketing Statement

Lone Star College-Tomball

With 100,000 students and counting, Lone Star College System provides transformational educational opportunities that help individuals get from where they are to where they want to be. The two-year institution is training tomorrow's workforce today, offering more than 200 degrees and certification programs that empower students to take the next step.

Lone Star College System has eight main campuses and more than 20 locations in the Houston area. Learn more at LoneStar.edu .

Founded in 1988, Lone Star College-Tomball is the third-oldest college at LSCS. LSC-Tomball offers a wide range of academic and workforce programs and is a leading college in the health sciences. LSC-Tomball is the founding college of the lifePATH'program, a four-year degree for adults with cognitive disabilities. LSC-Tomball enjoys a joint library partnership with Harris County Public Library and an early college high school with the Tomball Independent School District.

The address is 30555 Tomball Parkway, Tomball, TX 77375. All applicants must reside in Texas.

Job Description

PURPOSE AND SCOPE:

The Division Operations Specialist assists with managing general operations of a large instructional support division or department. Responsible for coordination of support functions such as scheduling, maintenance, communications, equipment, workflows, supplies, information processing, and staff support. Responsible for providing academic and/or departmental support by coordinating office activities to achieve optimum utilization of equipment and employee productivity.

ESSENTIAL JOB FUNCTIONS:

1. Build schedules during registration and notify of class cancellations

2. Provides supervision and training to support staff and student workers

3. Coordinates and schedules office duties based upon priorities

4. Provides administrative support to the division, including but not limited to composing correspondence from verbal direction or from knowledge of the organization, remaining active in planning, analysis and revision of department schedules and calendars, arranging meetings, and maintaining department documentation and files

5. May assist with various department/division employee payroll functions

6. Assumes lead in budget building and assists in the budget planning process; Sets up, maintains and monitors budget expenditures

7. Manages office supplies; Includes tracking supply usage, maintaining appropriate levels of supplies, preparing and processing requisitions, verifying receipt and distribution of supplies, and submitting documentation for appropriate payment of requisitions

8. Retrieves, compiles, and disseminates a variety of reports, correspondence, agendas, or management information in support of department/division

9. Some positions may perform a variety of Faculty support functions, including but not limited to input and/or maintenance of faculty qualifications information, program coordination activities, and acting as liaison and facilitator for adjunct faculty communicating with them regarding instructional matters and professional development

10. Responsible for other reasonable, related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong attention to detail

• Strong working knowledge of Microsoft Office Suite and the ability to learn new software

• Excellent organizational skills and the ability to prioritize well

• Ability to work on multiple projects

• Ability to document expenses

• Ability to maintain confidentiality

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS:

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment

• Interface with internal and external contacts as needed to carry out the functions of the position

• Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS:

• High School Diploma or GED and at least 3 years of experience, or an equivalent combination of education and experience

PREFERRED QUALIFICATIONS:

• Associate degree or higher

• Experience in office administration

Salary

Hiring salary range is $36,057 to $41,465

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

1. Length of time (specific months and years) of employment

2. If the position was full time or part time

3. If the position was paid or unpaid

4. Level of degree completed including date earned.

5. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify .

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.