Division Coordinator

FALL CREEK FARM & NURSERY; Austin (TX); Hybrid; USD 78,000 - 102,000; Full time

Benefits offered by this job

Telework eligible

Job summary

Health & Human Services Commission in Austin, Texas, seeks a Division Coordinator to lead the Division Coordination Office under the Director of System Support Services. This role provides strategic leadership, cross‑divisional project oversight, executive communications, and governance of complex initiatives.

The incumbent will guide staff, manage budgets, ensure timely deliverables, coordinate legislative activities, and deliver data-driven insights with dashboards for leadership

Qualifications

• 5 years of progressively responsible experience in executive operations, project management, policy/legislative coordination, organizational administration, or a closely related area.
• Experience leading and managing professional staff, teams, programs, or organizational functions.
• Experience coordinating executive-level initiatives, assignments, or operations.
• Experience developing, reviewing, or coordinating executive communications and reports.
• Experience collaborating across multiple divisions, agencies, or stakeholder groups to achieve objectives.

Responsibilities

• Manages the Division Coordination Office and provides strategic leadership, oversight, and accountability for division-wide coordination, executive assignments, special projects, workflow automation initiatives, and cross-division or cross-agency efforts that support SSS leadership priorities.
• Directs and prioritizes the work of the Division Coordination Office, establishing roles, assignments, deadlines, tracking mechanisms, and escalation processes to ensure timely completion of leadership requests, Commissioner Tracking Assignments (CTAs), action memoranda, executive briefings, and other high-priority deliverables.
• Directs SSS communications and executive support functions, including executive memoranda, briefing materials, one-pagers, reports, presentations, SharePoint content, internal and external communications, and division-wide messaging; ensures products are accurate, consistent, and appropriately reviewed and approved.
• Provides oversight and direction to the SSS Project Management Office, including project governance, intake and prioritization, portfolio management, project reporting, risk management, resource coordination, and delivery support for strategic and operational initiatives.
• Coordinates and oversees legislative, policy, and government relations activities for SSS, including bill analyses, implementation planning, legislative reporting, inquiries, rule projects, statutory initiatives, policy and circular updates, and coordination with Government Relations and executive offices.
• Leads division reporting, analytical, and decision-support functions, including performance metrics, dashboards, audit and compliance tracking, operational planning, organizational reporting, Support Services Agreements, budget-related reporting, exceptional item coordination, cost-containment activities, and other recurring or ad hoc assignments.
• Manages Division Coordination Office and S2 budgets in coordination with SSS leadership and the HHSC Chief Financial Officer and supervises assigned staff to ensure effective operations, accountability, and continuous improvement.

Skills

Problem-solving

Project management

Statutes interpretation

Report writing

Dashboards

Communication

Leadership

Public speaking

Job description

Career Opportunities: Division Coordinator (21388)

Posting ID21388-Posted09/11/2026-Health & Human Services Comm-DEP EXEC COM SUPPORT SERVS-Management-Eligible for Telework-d. $7000 - $8999 per month

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage .

Functional Title: Division Coordinator
Job Title: Manager VI
Agency: Health & Human Services Comm
Department: DEP EXEC COM SUPPORT SERVS
Posting Number: 21388
Closing Date: 11/10/2026
Posting Audience: Internal and External
Occupational Category: Management
Salary Range: $7,015.16-$9,166.67
Pay Frequency: Monthly
Salary Group: TEXAS-B-27
Shift: Day
Additional Shift: None
Telework: Eligible for Telework
Travel: Up to 5%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Exempt
Facility Location: Job Location City: AUSTIN
Job Location Address: 4601 W GUADALUPE ST
Other Locations: None
MOS Codes: 0203,0207,0302,0520,0602,0802,1802,5502,6302,6502,7202,7208,7210,7220,111X,112X,113X,114X,16GX,41AX, 611X,612X,631X,632X,641X,648X,86M0,86P0,8U000,9G100,SEI15

Brief Job Description:

The Manager VI leads the Division Coordination Office (DCO) under the general direction of the Director of System Support Services (SSS). Performs highly advanced managerial work directing the DCO team. Provides strategic leadership, coordination, and oversight of division-wide projects, legislative initiatives, executive communications, reporting, workflow management, and organizational accountability functions. Serves as the central coordination point for executive priorities, special initiatives, and cross-functional efforts that support division leadership and organizational objectives.

Exercises extensive latitude for independent judgment and initiative in managing staff, facilitating collaboration across divisions and agencies, resolving competing priorities, and ensuring timely execution of commitments, deliverables, and executive directives. Oversees systems and processes that strengthen governance, accountability, operational effectiveness, and decision

Essential Job Functions (EJFs):

Manages the Division Coordination Office and provides strategic leadership, oversight, and accountability for division-wide coordination, executive assignments, special projects, workflow automation initiatives, and cross-division or cross-agency efforts that support SSS leadership priorities. (25%)

Directs and prioritizes the work of the Division Coordination Office, establishing roles, assignments, deadlines, tracking mechanisms, and escalation processes to ensure timely completion of leadership requests, Commissioner Tracking Assignments (CTAs), action memoranda, executive briefings, and other high-priority deliverables. (20%)

Directs SSS communications and executive support functions, including executive memoranda, briefing materials, one-pagers, reports, presentations, SharePoint content, internal and external communications, and division-wide messaging; ensures products are accurate, consistent, and appropriately reviewed and approved. (15%)

Provides oversight and direction to the SSS Project Management Office, including project governance, intake and prioritization, portfolio management, project reporting, risk management, resource coordination, and delivery support for strategic and operational initiatives. (10%)

Coordinates and oversees legislative, policy, and government relations activities for SSS, including bill analyses, implementation planning, legislative reporting, inquiries, rule projects, statutory initiatives, policy and circular updates, and coordination with Government Relations and executive offices. (10%)

Leads division reporting, analytical, and decision-support functions, including performance metrics, dashboards, audit and compliance tracking, operational planning, organizational reporting, Support Services Agreements, budget-related reporting, exceptional item coordination, cost-containment activities, and other recurring or ad hoc assignments. (10%)

Manages Division Coordination Office and S2 budgets in coordination with SSS leadership and the HHSC Chief Financial Officer and supervises assigned staff to ensure effective operations, accountability, and continuous improvement. (10%)

Knowledge, Skills and Abilities (KSAs):

Knowledge of:

• Local, state, and federal laws related to several HHS program areas
• The state legislative process
• The state of Texas budget processes
• Project management
• HHS programs

Skill in:

• Problem-solving
• Managing project workgroups and implementing projects
• Skill in reviewing and interpreting statutes and regulations for their impact on HHS programs and processes
• Skill in preparing detailed reports
• Identifying measures or indicators of program performance and use of applicable software to document performance
• Communicating clearly both orally and in writing
• Leadership
• Public speaking and facilitating meetings

Ability to:

• Develop and communicate a vision that aligns with business strategy and motivates staff
• Effectively communicate with executives, elected officials, and external stakeholders both orally and in writing
• Analyze and evaluate reports and problems affecting support operations
• Devise creative solutions to complex problems
• Visualize data and produce dashboards
• Effectively manage multiple competing priorities and complex workloads
• Explain complex concepts to business leaders and the workforce effectively

Registrations, Licensure Requirements or Certifications:

N/A

Initial Screening Criteria:

Required:

• 5 years of progressively responsible experience in executive operations, project management, policy/legislative coordination, organizational administration, or a closely related area.
• Experience leading and managing professional staff, teams, programs, or organizational functions.
• Experience coordinating executive-level initiatives, assignments, or operations.
• Experience developing, reviewing, or coordinating executive communications and reports.
• Experience collaborating across multiple divisions, agencies, or stakeholder groups to achieve objectives.

Preferred:

• Experience with Texas state government, HHSC, DSHS, DFPS, or another large public-sector organization.
• Experience supporting legislative processes, bill analysis, implementation planning, or government relations activities.
• Experience developing dashboards, performance metrics, or executive reporting tools.

Additional Information:

• Some flexibility in hours may be required, including occasional extended hours.
• This position is located in Austin, TX and may allow a hybrid telework schedule with required on-site work at the HHS North Austin Complex. Telework is subject to change based on business needs and management directives. When telework is allowed, it requires reliable personal internet and a workspace that supports the protection of confidential information.
• Employment offers depend on available budgeted funds. Salary will be set per budget limits, HHSC starting salary guidelines, and within the posted range.
• Selected candidate will have to successfully complete any required due diligence/background and reference checks.

Active Duty, Military, Reservists, Guardsmen, and Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited tothose listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions .

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.