Division Administrator – Infectious Diseases

University of Colorado; Aurora (CO); Hybrid; USD 89,000 - 120,000; Full time

Benefits offered by this job

Medical: Multiple plan options

Dental: Multiple plan options

Retirement 401(a) Plan

Paid Time Off: Accruals over the year

Vacation Days: 22/year

Sick Days: 15/year

Holiday Days: 15/year

Tuition Benefit

ECO Pass

Job summary

University of Colorado Anschutz Medical Campus is recruiting a Division Administrator for the Infectious Diseases division within the Department of Medicine. The role oversees business affairs, funds, and resources and aligns division activities with department and university policies.

The position drives performance, manages diverse funds, and coordinates personnel matters, with a hybrid on-campus schedule 3–4 days per week and in-person meetings as needed.

Qualifications

• Bachelor’s degree requirements as listed in the job posting.
• Six (6) years of relevant professional experience in financial administration/management.
• A combination of education and related experience may substitute for a bachelor’s degree.

Responsibilities

• Participates and serves as staff representative on the division Leadership Team; collaborates on operational and financial matters and advocates for staff resources.
• With the Division Head, understands and advocates for top division priorities to the Department, SOM Dean’s Office, and partners.
• Drives performance through engagement, collaboration, and teamwork within the division.
• Fiscal responsibility and management of all funds including state, federal, gifts, endowments, grants, and CU MEDICINE funds.
• Oversees budget preparation, controls, and monitors revenue/expenditure for all funds; manages personnel matters and staffing planning.

Skills

Communication skills

Leadership

Financial management

Staff supervision

Education

Bachelor’s degree in business, administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or related field

Master’s degree in accounting/business/health care management, finance or closely related field

Tools

PeopleSoft

Job description

• Sick Days: 15/year (unlimited maximum accrual)

University of Colorado Anschutz Medical Campus

Department: Medicine – Division of Infectious Diseases

Job Title: Division Administrator – Infectious Diseases

Job Summary

The Division Administrator coordinates policies and procedures and oversees the implementation of teaching, research, and clinical programs within the Division of Infectious Diseases, Department of Medicine. Working under the direction and guidance of the Division Head, the Administrator has authority over the business affairs, funds, and resources of the division. This position is responsible for aligning the division activities with the policies and procedures of the department, School of Medicine, and the University of Colorado. The Administrator represents the division within the department and the School of Medicine, and the University of Colorado, providing essential communication, and networking for the effective functioning of these entities.

Key Responsibilities

• Participates and serves as the staff representative on the division’s Leadership Team and is responsible for collaborating and building solutions to operational and financial matters as well as advocating for staff and related staff resources.


• In conjunction with the Division Head, this position is responsible for knowing, understanding, and advocating for top division-related priorities to the Department of Medicine, UCH partners, and the SOM Dean’s Office.


• For the division leadership team, the division staff, and division administrators in the DOM, this position actively works to drive performance through engagement, commitment, collaboration, and teamwork.


• Fiscal responsibility and management of all funds of the Division of Infectious Diseases including state, federal, auxiliary, gift, endowment funds, grant and contract funds, and CU MEDICINE/clinical funds. Also manages the financial aspects of operations and staffing, faculty recruitment, and other short- and long-term planning functions.


• Provides oversite of budget preparation, controls, and regularly monitors revenue and expenditure activity for each source of funds.


• Administers policies, rules and regulations from federal, state, University, CU MEDICINE and other sources. Administers and coordinates regulations and standards related to business management, clinical, research and educational administration.


• Coordinates personnel matters for the division, including position establishment, recruitment, affirmative action, hiring and supervision of staff, performance planning and appraisal, and termination processes.


• Participates in planning activities for the division, including long and short-range planning and community practice expansion. Works with the Division Head and other faculty members as needed or requested to analyze and report existing and/or new programs and ventures to interested parties.

Work Location

Hybrid – this role is eligible for a hybrid schedule of 3-4 days per week on campus and as needed for in‑person meetings.

Why Join Us

Our faculty, more than 70 and growing, take care of patients with infectious diseases in the mountain west and across the world, do scientific research on major infectious disease (ID) health problems, and educate the next generation of physicians and scientists in our field.

Benefits

• Medical: Multiple plan options


• Dental: Multiple plan options


• Additional Insurance: Disability, Life, Vision


• Retirement 401(a) Plan: Employer contributes 10% of your gross pay


• Paid Time Off: Accruals over the year


• Vacation Days: 22/year (maximum accrual 352 hours)


• Sick Days: 15/year (unlimited maximum accrual)


• Holiday Days: 15/year


• Tuition Benefit: Employees have access to this benefit on all CU campuses


• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Minimum Qualifications

• Bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.


• A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.


• Six (6) years of relevant professional experience in financial administration/management.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Master’s degree from an accredited college or university with a major in accounting/business/health care management, finance or closely related field.


• Prior experience managing three (3) or more staff members.


• Prior experience in a leadership role and can demonstrate excellence in accelerating employee performance


• Five (5) years of responsible administrative, financial, and supervisory experience in a university or healthcare setting.


• Prior experience with the University’s PeopleSoft finance and human resources management system.


• Prior experience in managing clinical and/or grant revenue.

Conditions of Employment

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills and Abilities

• Ability to communicate effectively, both in writing and orally.


• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.


• Outstanding customer service skills.


• Strong financial management skills to include comprehensive understanding of academic medical institution financial structure and operational standards.


• Demonstrated ability to manage funds effectively, from a variety of sources and with the use of a variety of financial management software applications.


• Demonstrated ability to prepare and present analytical assessments and reports, and to communicate professionally and effectively.


• Demonstrated excellence in establishing work priorities and providing follow-through and meeting established deadlines.


• Demonstrated ability to successfully plan, organize, implement and coordinate financial and administrative activities in a diverse and complicated system.


• Demonstrated ability to manage and supervise staff and assign or reorganize tasks to meet the Division’s overall strategic goals.

Equal Employment Opportunity Statement

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [e-mail].

Background Check Statement

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Anticipated Pay Range

The starting salary range (or hiring range) for this position has been established as $89,208 – $119,539.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

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